Primary Responsibilities:

• Provide day-to-day administrative support to the Senior Manager of Pro Bono in Africa and the Pro Bono Manager, Europe, including calendar management, meeting logistics, travel coordination, reimbursements, and other day-to-day activities, as assigned.
• Process and review program expenses monthly to ensure grant compliance and transparency.
• Support the Pro Bono Department in accurate end-of-month reporting of activities in Africa and Europe, including via data input and review in Salesforce and the Center’s Project Management software system.
• Coordinate internal and external meetings and presentations; provide technical support for virtual meetings; design, distribute, collect and manage RSVPs; coordination of guest lists with building security and onsite host(s), prepare meeting materials, including PowerPoint presentations, and facilitate event follow-up logistics as appropriate.
• Research external partners, primarily law firms and law societies, to develop geographic mappings, identify targets for outreach, and support the creation and ongoing maintenance of background documents, primarily for Africa and Europe.
• Support external marketing efforts for the Africa and Europe pro bono managers, including ordering branded materials, overseeing the printing of materials, and facilitating gifts to law firms.
• Respond to internal and external team information requests, including by running Salesforce reports and generating law firm profiles.
• Provide relevant administrative support, such as proofreading, photocopying, printing, scanning, and uploading files to internal servers.
• Other project-related tasks, as assigned.

Qualifications:

• Strong commitment to the Center’s mission, purpose, and values. Familiarity with reproductive rights and/or human rights law
• Bachelor’s degree required
• Preference for 2 years of experience as an administrative assistant
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and familiarity with Salesforce or another database system
• Excellent oral and written communication skills, including research and proofreading skills
• Strong attention to detail and accuracy in recording information
• Ability to work both independently and as part of a team, with capacity to receive and accept constructive feedback, take initiative and be pro-active, and demonstrate solid problem-solving skills.
• Fluency in English required
• Fluency in French preferred