Zetech University is the premier university for the education of Technology, Science and Business oriented global leaders, offering an exceptional learning experience to thousands of youth from Kenya and beyond.

Ref: ZU/10/Adv/1/2024)

Summary

The Procurement clerk’s primary responsibility is to ensure the efficient provision of procurement services to Zetech University staff. They are tasked with fostering a collaborative, client-centric, and results-driven approach within the Procurement Department. Position holders will deliver professional, high-quality customer service, aligning with the University’s goals of value addition and strategic procurement objectives.

Duties and Responsibilities

Reporting to Procurement Officer, the position holder will be responsible for the following, amongst others:

• Preparation of Request for Quotation, Invitations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
• Collecting and analysing quotes, bids and proposals for evaluation purposes.
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly
• Receive the approved requisitions and process the appropriate documents to effect local or oversea purchases
• Check and classify the precedence of the requisition and process based on priority.
• Establish and maintain effective working relationships with suppliers
• Maintain all the supplier files.
• Make errands on procurement assignments
• Monitor and analyse supplier performance.
• Plan, prioritise and review all assignments given
• Support other departments on procurement queries.

Qualification & Experience

• A minimum of a diploma in a business-related field (preferably Procurement/Supply Chain Management) from an accredited and recognized university
• 1-2 years prior experience in a similar job in a busy environment
• Computer literacy and familiarity with standard office computer applications.
• Good record-keeping skills
• Well-developed verbal, written and communication skills