Position Overview:

The Procurement Officer under the general supervision of the Area Manager and within the limits of Peace Winds Japan Kenya policies and procedures coordinates the facilitation of field activities and functions within PWJ. The Procurement & Logistics Officer will work closely with the management teamand other staff to perform a variety of tasks including, but not limited to:

Roles & Responsibilities:

• Advice PWJ Management on viable, cost-effective and strategic procurement strategies.
• Develop and maintain relationships with stakeholders and vendors.
• Evaluate existing procurement policies and procedures and advice PWJ Management accordingly.
• Work with key procurement software and systems.
• Support Logistics through fleet management roles, i.e. Car hire vehicle Management, Reviewing Fleet Management Reports and other related documents.
• Confirmation of budget codes, budget control and monitoring in liaison with the Area Manager and Nairobi Office.
• Evaluate and select chosen suppliers using a set criterion such as quality, price, delivery and sustainability.
• Negotiating various contracts with vendors on quality, price and delivery.
• Analyze and complete financial reports and pricing proposals.
• Periodic review of costs from available budgets and take necessary measures for use as per allocation from donors.
• Ensuring consistency with donor and organizational policies, agreements, guidelines, rules and regulations in the implementation of projects while initiating appropriate remedial actions.
• Evaluate and compare products and services to determine which best meet the organization’s needs.
• Keep track of all goods and services ordered and received with a comprehensive inventory.
• Ensure responsible procurement practices are being met and comply with PWJ objectives.
• Creation of purchase orders and make bid requests on supply contracts.
• Calculate all order costs and evaluate invoices for accuracy.
• Prepare and update reports, records and pricing lists.
• Work with other teams for cross-departmental work.

Requirements:

• A Bachelor’s degree in business, supply chain management, procurement, or a related field.
• Master’s Degree in the related field would be an added advantage.
• Proficient in Microsoft Office.
• Proven experience in procurement and logistics roles, preferably in a humanitarian or non-profit organization.
• Familiarity with procurement policies, procedures, and best practices.
• Minimum of 5 yrs. Experience in Officer Position Procurement & Logistics and Fleet Management.
• Knowledge and Experience in Fleet Management of not less than 2 Vehicles.
• Understanding of supply chain management principle.