The Northern Rangelands Trust is a non-profit umbrella organization supporting 33 community conservancies across northern Kenya. Its mission is to develop resilient community conservancies, which transform lives, secure peace and conserve natural resources.

Summary

Reporting to the Senior Procurement Officer, the Procurement Officer will be responsible for managing the procurement process for goods and services, from identifying organizational needs to vendor selection, negotiation, contracting and delivery. The role will also ensure that procurement activities are efficient, cost effective and in compliance with organizational policies and applicable statutory regulations.

Key roles/Responsibilities:

• Ensuring strict compliance with the procurement policy and other donor requirements in procurement of works, goods and services (consultancy) ensuring value for money of all procurement transactions.
• Preparing and maintaining updated procurement plan.
• Maintaining updated list of prequalified suppliers/supplier data base (contacts, emails, directors, TCC, Bank details).
• Ensuring effective coordination, preparation and implementation of procurement plans.
• Receiving and reviewing conservancy requisitions and support conservancies to send out request for quotation (RFQs) to suppliers.
• Support conservancies with analyzing the quotations from suppliers and issue LPOs in compliance with the procurement policy.
• Following up with conservancies to ensure suppliers deliver the correct goods and services as per the LPO/Contract on timely basis.
• Ensuring that all procurement have comparison quotes/price analysis and justification/recommendation done based on pricing and prior costs in line with policy.
• Maintaining procurement files and tracking purchasing activity to ensure that purchases records are updated accordingly.
• Regularly updating the requesting conservancies on their status of their request for planning purposes in case of delays or when actuals are beyond the budget.
• Negotiating on the best deal on goods and services with vendors/suppliers.
• Training Staff/new staff on the Procurement policy guidelines.
• Offering secretarial support to the procurement team.
• Resolving any discrepancies with the suppliers’ statements and giving feedback on a monthly basis.
• Ensuring efficiency and effective delivery of goods/services ordered.
• Preparing and submitting to Operations Director a monthly, quarterly and annual reports and tracking progress for all types of procurement based on requests/work plan.
• Performing any other duties as may be assigned to you from time to time by your immediate supervisor.

Desired Skills and Qualifications:

Academic & Professional Qualifications:

• Bachelor’s Degree in Supply Chain Management, Procurement, Business Management/Administration, or any other relevant field.
• Professional certification in procurement of supply chain management.
• A member of Kenya Institute of Supplies Management (KISM) in good standing.

Experience required:

• Minimum of 3 years’ experience in Procurement, purchasing, or supply chain management.
• Experience in procurement software is highly desirable.

Technical & Behavioral competences:

• Strong negotiation and contract management skills.
• Proficiency in data analysis and financial acumen.
• Knowledge of procurement regulations and compliance requirements.
• Excellent communication and interpersonal skills.
• Strong organizational and problem-solving skills
• Ability to work independently and as part of team.