Purpose of the Job

Responsible for coordination of office operations, procurement and resources mobilization to facilitate effectiveness and efficiency

Duties and Responsibilities

Operational Roles and Responsibilities

• Implementing office administrative and procurement procedures and policies at Chai Sacco as may be directed by the head of department
• Supporting the HR and Admin Manager in overseeing the renewal of office licenses and relevant business licenses
• Ensuring that office supplies and inventory are adequately replenished
• Preparing requests for proposals/quotations and prepare comparison of various quotations
• Maintaining procurement records and managing Society inventory
• Preparing reports on procurement activities as per guidelines
• Conducting research to ascertain best products and services in terms of best value, quality and deliver
• Forecasting price trends
• Attending internal meetings, taking minutes and following up on actionable areas
• Other duties as specified in the public procurement and disposal law
• Perform any other duties as may be assigned from time to time

Key Result Areas
The accountability areas are as follows:

• Maintenance of sound Procurement and administration policies
• Effective cost control
• Effective utilization of resources

Job Specifications

Education

• Bachelor’s degree in Purchasing and Supply or its equivalent from a recognized institution
• Member of a recognized institute of purchasing and supply

Skills Required

• Excellent planning and logistical skills
• Strong analytical and problem-solving skills
• Strong written and reporting skills
• Ability to work under pressure, working accurately with attention to detail and meeting deadlines

Minimum Experience Required

• Minimum 3 years relevant experience in application of procurement regulations