JOB SUMMARY

We are looking for a passionate, energetic self-starter who will work closely with the GivePower team to minimize costs while maximizing product component performance and reliability. As the Procurement Officer, you will spearhead the purchasing process from selecting suppliers to ensuring stock optimization, as well as provide guidance on sourcing and procurement processes. You will be responsible for managing the purchase of all goods and services as required by the company ensuring they are on time and keeping accurate track of inventory items. You will provide the structure, organization, and strategy for all purchasing including assuming responsibility for coordinating & overseeing RMAs, warranty, and local shipping arrangements.

RESPONSIBILITIES

• Manage the procurement of all goods and services as required by GivePower Kenya.
• Assist with the implementation of a purchasing and inventory management system that is inventive and cost effective.
• Coordinate with regional managers, site teams, O&M and leadership to establish BOMs and issue purchase orders for all new site launches.
• Work with the US-based assembly warehouse to establish a unified part numbering system
• Work closely with O&M, US assembly warehouse, project and site teams to ensure all parts are in stock when they are needed to minimize site downtime.
• Negotiate with suppliers and vendors to secure advantageous terms and positive long-term relationships.
• Issue purchase orders, blanket orders, track deliveries and receivables, and coordinate vendor payments with finance
• Create part numbers, identify vendors, pricing and lead times, and recommend min/max inventory quantities for all parts.
• Verify accurate inventory tracking and management for all goods in Kenya
• Coordinate with operations and maintenance, engineering and site teams to ensure coordination on components purchasing.
• Develop and communicate delivery schedules with key vendors based on user department goals
• Identify and propose cost saving measures, including identifying alternate vendors, negotiating favorable pricing, and proposing alternate equivalent products to user departments.
• Identify best available channels and partners for the delivery of goods and services to minimize transportation costs
• Coordinate RMAs & warranty repairs with vendors, including collecting the failed components for return to the vendor, if required.

DESIRED ATTRIBUTES

• Diploma in Procurement/Purchasing/Supply Chain Management or related field or relevant experience.
• 3+ years of experience in a purchasing or supply chain role
• Membership in a professional organization (such as the Chartered Institute of Procurement & Supply) will be an added advantage.
• Experience with 5S and Kaizen a plus
• Deep familiarity with typical purchase agreements and important clauses
• Strong track record for providing timely solutions and deliverables
• Excellent communication and negotiation skills
• Thrives in a dynamic environment, natural problem solver
• a positive can-do attitude with growth mindset
• Strong project management, and second-to-none organization skills
• Experience working with multiple teams
• Willingness to roll up your sleeves and make things happen
• Ability to manage multiple projects simultaneously
• Experience working with a variety of MRP solutions, DEAR experience preferred
• Strong skills in Microsoft Excel