Job Purpose:

• Reporting to the Procurement Manager, the Procurement Officer will be responsible of carrying out purchasing and inventory management activities in a cost effective, quality, efficient and timely manner that will include but not limited to:

Key Responsibilities:

• Receives stock requisitions and service both physically Software and online and replenishment of consumables whilst communicating feedback to all stakeholders as appropriate.
• Participate in quarterly stock take and provide explanations to possible reasons for variances in assigned stores (Main and Sub Store) as applicable.
• Maintain optimal stocks and reorder levels within assigned stores and conduct routine stock random counts to identify variances and short expiry items for action.
• Keep safe custody of assigned store areas, maintain hygienic, neat and well-arranged store areas in a manner that promotes occupational health safety and reduces loss.
• Attend to adhoc petty cash requirements and as per rota be on call to support department during holidays and after working hours.
• Proper record keeping and preparation of timely procurement, inventory and other related reports; and
• Enforcement of the hospital’s procurement policies and
• Any other responsibilities that may be assigned to the procedures.
• Support in preparation of tender documents, participating in tender process activities, market survey of prospective suppliers, benchmarking, selection and management of pre-qualified suppliers.
• Support in guiding user departments in the development of specifications; job holder by the supervisor from time to time.

Qualifications:

• Bachelor’s Degree in Procurement, Business Management or related field.
• A member of KISM with at least three years’ healthcare experience
• Support in seeking quotations, prepare analysis of the Proficiency in Microsoft Office and procuring using ERP submissions received and guide user and technical departments on filling of requisition.
• Support in receipt of approved requisitions, prepare purchase orders and forward for approval, transmit approved order to vendors and expedite their delivery.
• Participate in the Receiving and Inspection of all deliveries made to the hospital.
• Post Goods Received Notes, 3-way match, record and forward the paperwork to Accounts Payables.
• Strong communication, negotiation, analytical and strategic thinking skills
• Keen to detail and ability to maintain integrity and confidentiality