Key responsibilities

Procurement

• Timely procurement of material and services at the most competitive rates without compromising on quality.
• Enhance the process efficiency of PR to PO and fulfil the procurement requirements on time at optimised cost without compromising on quality.
• Ensure adherence to the Procurement policy and SOP, and that minimum audit observations are made during internal/external audits.
• Identify & implement opportunities for Cost optimisation and efforts to bring down the total time of the SCM cycle.
• New Vendor Development continues to source better quality products and services and reduce lead time.
• Select, evaluate and maintain relations with vendors through periodic performance reviews
• Floating Enquiries (RFQs) and Inviting Quotations, Negotiation with Vendors, making Comparisons, updating quotes, and cross-checking market rates for specific & typical items.
• Meeting with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement, etc., to achieve overall customer satisfaction.
• Secure material availability in accordance with the Material Requirements Plan (MRP).
• Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
• Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid.
• Achieve Cost Savings on procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering.
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stockouts.
• Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reduce the inventory level.

Supply Chain Administration

• Adhere to Company standards and policies in addition to all regulatory requirements
• Support and implement Company initiatives to achieve performance, quality and safety metrics
• Work collaboratively with cross-functional teams and Vendors to create strategic value, risk management, and gain a competitive advantage for the organisation.
• Implement and drive a continuous improvement program in the procurement function and establish a high level of performance & standards.
• Select, evaluate and develop department employees, following general HR policies
• Maintain 100% accuracy in documentation, data management and compliance with SOPs.
• Proactively monitor procurement operational and financial performance, and develop personal and departmental action plans to achieve targets set for the department
• Ensure the safeguard and security of the Company assets
• Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores
• Compliance with Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across functions.
• Ensuring Timely Payment to Suppliers, Vendors and Business Partners as per agreed PO Terms.

Requirements

Qualifications required:

• Minimum academic qualification: Bachelor’s degree in Engineering / Operations
• Qualifications as an added advantage: Certified Course in Supply Chain
• Professional registration: IIMM / IFPSM / CIPS / APICS

Experience required:

• Work Experience (Years): Minimum 7 to 8 years in ERP ERP-based procurement function
• Specific to the position (level/discipline/years): Minimum 5 years in a similar role
• Industry: Manufacturing, Steel, Cement, Consumer goods

Import Procurement Skills:

• Knowledge of customs regulations & international customs requirements
• Experience in handling clearing & forwarding, costing and dealings with insurance companies and customs.
• Excellent knowledge of Ken Trade and ICMS.
• Understanding of pre-shipment (PVOC) procedures
• Knowledge of bonded warehouse procedures is an added advantage.

Key competencies and skills:

• Negotiation skills
• Analytical skills
• Problem-solving skills
• Planning & organising skills
• Conflict resolution skills
• Effective communication skills
• Business Acumen
• Customer Focus

Computer literacy:

• End user of the ERP System is Must – SAP ERP System, preferably
• Well conversant with MS-Excel, Word, PowerPoint, and Microsoft Outlook

Personality profile:

• Positive
• Collaborative
• Fast-paced and prompt
• Drive for results
• Energetic and Enthusiastic
• Taking ownership and committed

Additional/specific work requirements:

• High level of integrity.
• Able to build bridges between various operational departments
• Knowledge of Lean Tools – Six Sigma, KAIZEN, 8 Waste (Muda), 5S, etc.
• Adaptability and flexibility in an environment of change
• Functional Excellence – Keen to learn the latest developments and new things in functions
• Innovation – looking at new ways of doing things
• Business Acumen – Understanding critical leverage points of Business.
• Drive for results – Demonstrating extraordinary levels of energy & effort
• Customer Focus – Actively looking for ways to increase value and satisfaction for customers
• Taking ownership – Display commitments and walk an extra mile to achieve the target.
• Excellent knowledge and understanding of end-to-end Supply Chain processes and best practices in a Lean Manufacturing environment.
• Effective Communication Skills
• Detail-oriented and able to handle multiple priorities in a fast-paced environment.
• Effective Stakeholder Management and Good Interpersonal Skills
• Must be analytical and systems-oriented.
• Timely decision-making and managing uncertainty in the Supply chain

Success as Role:

• Improved Productivity
• Increased Sales
• Reduce stock-outs and backorders.
• Cost savings/optimisation (%)
• PR~PO Process Efficiency as per agreed SLA
• New Vendor Development and Vendor Performance Evaluation
• Timely availability of the material
• Improve operational performance & measurement