Key Responsibilities

• Implement annual procurement plans as per the strategic plan keeping within the approved/ available budgets.
• Place and follow up on allocated orders for local procurement in adherence with the procurement policies and procedures.
• Implement and ensure compliance to the procurement policy and procedures; conduct regular review of processes and advise on policies and processes to be updated or strengthened.
• Engage end users and receive requisitions, identify sources of supplies, analyze and make recommendations for competitive sourcing.
• Prepare tender documents, coordinate with relevant stakeholders for opening and evaluation; and participate in evaluation of tenders as Secretary of the Committee
• Undertake research into best practice contract management and adopt these practices in the contract management process after approval.
• Collaborate with suppliers to ensure timely delivery of the ordered materials and products; resolve supplier issues.
• Follow up with stakeholders to ensure timely delivery and that deliverables are received as per order/contracts.
• Conduct contractual monitoring to provide assurance of service delivery in line with strategy and contract agreements and report on compliance and delivery performance.
• Raise, issue, and file Local Purchase Orders (LPOs).
• Check purchase orders for accuracy, completeness, and clarity and verify that product information, shipping information, cost, and delivery dates are all correct before obtaining authorization to place an order.
• Maintain a record management system (supplier’s database contracts, orders, shipping documents, usage, and other correspondences).
• Undertake regular rating and evaluation of suppliers and update Suppliers list.
• Coordinate procurement committee meetings and execute decisions from the meeting.
• Any other duty as may be assigned by the Finance Manager or her delegatee from time to time.

Skills and Knowledge

• Negotiation Skills
• Vendor & Supplier Management
• Planning & Organizational Skill
• Integrity & Compliance Awareness

Academic and Professional Qualifications

• Bachelor’s degree in business, supply chain management, procurement or a related field
• 5 years’ relevant experience in procurement or related field.
• Certification in Procurement and Supplies management will be an added advantage.