About the role

• The procurement officer will work under the guidance and direct supervision of the Subcontract Manager. The incumbent supports the planning, managing, and reporting on procurement and supply chain management. The officer will work closely with MEDS colleagues’, the donor and partners providing relevant services. S/he will support the project to align approaches to improve supply chain and or health commodities management.
• An ideal candidate should possess demonstrated knowledge and understanding of the complexity of supply chain management and pharmaceutical management models for health products in Kenya. S/he should have experience engaging with the private sector and public sector stakeholders. The position will be based in Nairobi Metropolis, Kenya with occasional in country travels as needed.

Key Responsibilities:

• Support the project team in development of the Master Procurement Plan and contribute to regular updates of the plan in reference to annual project work plans.
• Support the Sub-Contracts Manager in the development of vendor prequalification exercise, solicitation documents, evaluation templates, managing responses and preparation of the evaluation Committee for vendor selection
• Maintain the documentation of the competition process.
• Solicitation of quotations from vendors for the procurement of goods and services as per donor guidelines
• Conduct market research pertaining to prevailing market prices of products and services
• Prepare quotation matrix for selection and approval by the committee and or Sub-Contract Manager
• Ensure best procurement practices are observed at all times e.g., all certifications regarding conflict of interest and disclosure of relationships in procurement processes
• Perform vendor checks for exclusion list of parties through SAM.gov, OFAC and UN sanctions list
• Support the Subcontracts Manager in ensuring all procurements are allowable and not restricted or prohibited under the USAID regulations.
• Conduct vendor appraisals and document any performance concerns raised for decision making
• Participate in the vendor evaluation process and provide guidance to committee members
• Ensure all project procurements are allowable and approved within the provisions of the project manual and MEDS procedures
• Maintain a systematic filing system of both hard and electronic copies of all procurements and subcontracts procured by the project.
• Support audits and reviews through availing requested documentation when needed.
• Perform any other duties as assigned by supervisor

Candidate Profile:

• The candidate should have a bachelor’s Degree in business related course, law, pharmacy, public health, and international development with proven experience in providing technical assistance in the health supply chain
• Minimum 5 years of relevant experience, preferably with specialization in procurement or supply chain management
• Experience working on USAID-funded programs required
• At least Level IV CIPS, KISM or similar Certification required
• Registered membership in a professional body is a plus
• Thorough knowledge of supply chain operations including procurement, forecasting, inventory systems and management and supplier development
• Knowledge of procurement using ERP systems desired
• Ability to manage multiple tasks, prioritize, and problem-solve under pressure