Position Summary:

The Program Administrative Associate will be responsible in supporting the organization by maintaining office administrative systems as well as ensuring project support and effectiveness by providing hands-on implementation of project activities.

Duties and Responsibilities:

• Coordinating logistical arrangements including staff travels e.g. workshop/meeting venues, flight bookings, accommodation, taxis etc.
• Manning the GS Kenya office reception, ensuring the front office, workstations, common areas etc. are maintained, kept clean and tidy as well as receiving visitors, answering telephone calls, and transferring to the appropriate staff members.
• Handling all field offices logistics including movements of people, program supplies, and reports.
• Coordinating office administrative errands.
• Support in planning and executing regular emerging office events and booking in good time.
• Ensuring proper asset management and facilitating periodic inventory taking.
• Writing and distributing content to promote the organization’s brand, activities, or products. Acting as a liaison between the organization, the public, and the media.
• Performing other administrative tasks and duties as assigned.

Minimum Requirements:

• Diploma in Social Sciences or a related field and at least 3 years’ experience preferably in a non-profit organization;
• Proven experience in administrative support roles, preferably in a program management or similar environment.
• Ability to work effectively on multiple and diverse tasks in a team setting
• Computer proficiency, especially in MS Office applications.
• Excellent written and verbal communication skills with the ability to interact effectively with diverse stakeholders
• Highly organized individual, tactful, has initiative and able to multitask and work well under pressure.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• High level of professionalism and discretion in handling confidential information.
• Familiarity with HIV/AIDS, reproductive health, family planning, public health and/or private health care sector programming in addition to basic knowledge of USAID regulations or experience in working in a USAID funded program would be an added advantage.