Job Summary

The Program Manager (PM) brings together the different project components (following the technical team throughout the project cycle, coaching and guiding them in the process so they develop their capacities) and ensures quality and timely reports to the donor (monthly, ad hoc, interim and final reports). The PM ensures constant engagement by/with different support departments to ensure timely support to the project team. The PM supervises/monitors closely the financial planning, liquidity planning and budget utilization/burn rate working in close collaboration with the Director, KENPHIA II. Budget management is the PM’s responsibility for the specific project, and he/she must ensure that this goes together with a closely monitored log frame and work plan.

Roles and Responsibilities

Reporting to the Director, KENPHIA II, the Program Manager will;

• Ensure the planning, implementation, monitoring/evaluation and set targets as outlined in the project description. Flag significant deviation from the program implementation plan and estimated expenditures; and alert the Director.
• Guarantee efficient program and financial management for the project in compliance with Ciheb Kenya’s model and donor regulations.
• In Collaboration with the Director, deliver quality project activities and ensure consistent reporting on the findings regarding impact/changes at the level of beneficiaries achieved through the project as well as ensure compliance per Ciheb Kenya and donor requirements.
• Develop a clear understanding of Ciheb Kenya’s KENPHIA II project and strategy to communicate the vision to the program team adequately – also ensure timely input/feedback by the team on strategic issues.
• Stakeholder engagement and Partnership at the national and county level, working closely with the various technical working groups alongside the KENPHIA Director and Technical Leads.
• Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring the documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed (liaison, procurement, finance, HR, M&E)
• Work closely with the operations team to prepare, monitor and implement financial and procurement plans to ensure timely delivery of the projects’ objectives.
• Work closely with both the team leads and operations team to deliver on planned project activities specifically support for meetings, trainings, and support for the field teams during the active implementation phase.
• Manages and evaluates the performance of the program management team
• Any other duties as assigned

Requirements

Experience and Academic Qualifications

• Masters in Social Sciences, Public Health or equivalent
• Minimum of 5 – 8 years of experience in program management of which at least 3 years were at senior level supervising and/ or managing teams
• Extensive experience implementing Community-Based Programs and a solid understanding of integrated community health programs including HIV/AIDS.
• Experience engaging various stakeholders at a high level; national and county level.
• Excellent organizational and project management skills, using flowcharts, spreadsheets, timelines, etc., that can be shared with partners and senior staff.
• Ability to exercise sound judgment independently.
• Proficiency in MS Office suite.

Required Skills, Knowledge and Abilities

• Excellent Coordinator
• Ability to plan and work with minimal supervision
• Willingness to travel for fieldwork at regular intervals.
• Ability to foster teamwork
• Effective interpersonal skills and ability to work successfully with various stakeholders and professionally represent the organization.
• High level of attention to detail and task orientation; ability to manage workload and deadlines.
• Flexibility, high energy, and a strong team player. Willingness to change tasks on short notice and pitch in on team strategy when needed