How can you make a difference?

This post will provide administrative support to the  Programme Implementation (PI) team. It will also carry out data collection and analysis to enable the team to advance its agenda to ensure quality and efficiency in the development, management and monitoring of government and civil society partnerships, including the use of the associated e-Platforms (eTools, UNPP, InSight, Vision, RAM) and analytics that can extracted from these systems

Summary of Responsibilities

• Carry out transactions in VISION pertaining to grants and programme-related items for programme section including but not limited to registering grant allotments and tracking expiring programme grants.  Also, for preparation of travel or contracts as needed.
• Participate in HACT assurance planning and discussions and support the development and completion of HACT plans through research, collection, analysis and reporting of related information/data to facilitate planning and priority setting for HACT activities.
• Support the PI team section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Review assessments and programme assurance reports to identify areas of high-priority weaknesses related to the implementation of HACT and keep supervisor/partners informed of these findings for timely action and/or intervention by the team.
• Support in planning of webinars, and inputs to power point presentations.
• Collaborate in facilitating the development of programme cooperation agreements (PCAs) and PDs for RO sections.
• Support capacity development activities related to programme development and implementation by collaboration in preparation of training materials and participating in exercises for all implementing partnership systems including eWP, UNPP, eTools, eZHACT, PRP.
• Prepare, monitor and report information for PI section on agreed performance indicators to drive more efficient management and accountability for results, including supporting oversight and analysis of the same for ESAR COs. Illustrative examples include but are not limited to:
  • Analysis of use of UNPP in CSO IP selection in 2023
  • Selection modalities (open vs direct)
  • Funding trend shifts for localization
  • Impairment monitoring
  • DCT monitoring including on expired grants

Benchmark monitoring (dates from submitted to signed)

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the organization’s work. A Bachelor’s degree in a recognized academic institution in a field relevant to the position may replace three years of related work experience, or an additional two years with a Master’s degree.
•  Work Experience: At least six years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.
• Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Desirable:

• In-depth knowledge of programme  administration which underpins UNICEF regional and country office programme/project operations, including monitoring and evaluation processes.
• Strong organizational, planning and prioritizing skills and abilities.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.
• Strong office management skills.
• High attention to detail.
• Ability to effectively manage the section’s material resources and monitor its budget.
• Good analytical skills.
• Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
• Assets: Experience with Unicef ePlatforms for Programme including eTools, UNPP, eWP, RAM.
• Developing country work experience and/or familiarity with emergency.