The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the region

AD/4/83/24, 1 POST

Background 

The University of Nairobi, through the East African Kidney Institute (EAKI) received an award from the US Department of the Army under the US Army Medical Research Acquisition Activity for funding to support the management of prostate cancer in Africa.

The Position

Reporting to the Principal Investigator, or his delegated authority appointee, the Study Administrator will be responsible for day-to-day personnel and operations administration. He/she will handle all official correspondence, procurement, maintenance of equipment, control of issue and usage of office supplies, record keeping, vehicle maintenance, communication and general running of the project activities

Responsibilities

• Maintain personnel, facilities, supplies and equipment records
• Ordering of supplies and liaising with suppliers.
• Keep inventories of facilities, supplies and equipment.
• Review transport/vehicle records from the driver on a daily basis
• Review of office running expense records (from the receptionist)
• Administration of transport, meetings and training sessions
• Liaise with relevant offices to facilitate contracts and grant management.
• Ensure employee welfare and safety
• Keep the Program Coordinator informed of all decisions regarding personnel, supplies, facilities and equipment
• Secretary to the Project Technical Team
• Any other duties as may be assigned from time to time to support the program by the Principal Investigator.

Job Specifications

• A Bachelor’s degree from a recognized university preferably in any of the following fields: Business Administration, Procurement Management, Information Computer Technology (ICT) or any other equivalent degree.
• At least one (1) year of experience using computer packages such as Microsoft Word, Excel, PowerPoint, Publisher
• Minimum one (1) year working experience in procurement and logistics, data collection on revenue preferably in a Government Agency or an Institution of Higher Learning.
• High level computer and internet skills.
• Excellent interpersonal skills, skilled group leader, organizational skills, ability to multi-task, ability to proactively identify and solve problems.

Terms of appointment

• This is a position whose tenure is one (1) year contract renewable based on performance and by mutual consent. The salary is negotiable depending on the level of education and work experience.