OVERALL RESPONSIBILITIES

The Project Associate is responsible for the following:

• Provide grant administration support in coordination with the Project Lead and MSH home office team, for the development, implementation, monitoring, and evaluation of activities. Maintain regular communication with grant recipient countries and supporting reporting deadlines.
• Supports the implementation of program activities by providing secretarial tasks, including scheduling meetings and organizing in-person events; organizing international travel and local transport; maintaining project files, and paperwork preparation (copying, filing and scanning of documentation); procurement of goods and services support; and financial duties support to  assist with maintaining efficient office operations.
• Point of contact for project staff and consultants requiring administrative support.
• Understands and adheres to MSH policies and procedures including procurement integrity and may be required to participate in procurement activities.
• Supports other MSH projects and internal operations units and contributes to business development activities.
• Safeguard MSH’s reputation by ensuring that financial, contractual, technical, and political integrity is maintained and strengthened.
• Any other tasks assigned.

QUALIFICATIONS

• Bachelor’s degree and/or equivalent relevant experience (public health, administration, or a related discipline preferred).
• Minimum of 3 years of progressively responsible related experience in grant management, finance and administration or program management
• Strong ability to communicate clearly and concisely in English, both verbally and in writing. French language skills a plus.
• Excellent computer skills (Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook and Internet research)
• Currently remote work environment with in-person meetings.
• Travel up to 20% of the time as needed.
• Tact and ability to work effectively with others at all levels, both internally and externally. Previous experience engaging with government ministries a plus.
• Ability to work under limited direction and ability to anticipate upcoming challenges.
• Demonstrated sound judgment and discretion in dealing with confidential and sensitive matters.
• Prior experience supporting similar or larger international donor-funded projects, a plus.
• Demonstrated organization, planning, time-management, and problem-solving skills.
• Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices
• Ability to multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Ability to work collaboratively and independently in a complex and diverse organization.