Responsibilities

This position of Project Budget and Compliance Specialist will:

• Monitor funding trends and manage capacity for the functional area to ensure compliance and delivery of financial services to the projects.
• Monitor all the financial aspects according to the agreement, IFRS and donor guidelines, including preparation of proposal budgets, set-up of projects in OCS, preparation and submission of all invoices, financial reports to donors, timely corrections to the general ledger, and maintenance of agreement master files.
• Work with the project team to ensure that all donor related information is disseminated to project and, therefore, abide by donor rules and regulations.
• Maintain appropriate relations with donors and make reports as necessary, ensuring compliance with any terms or conditions agreements.
• Monitors compliance in the projects, including project audit reports and general financial and contracts issues related to projects.
• Develop policies and procedures related to projects accounting and projects financial management, as well as to contribute to those related to grants and contracts management.
• Monitor Portfolio Health: Recovery of Indirect Costs (OH, Chargebacks, Personnel), Potential Risks (Exchange Rate adjustments, Budget Variances/Revisions, Audits tracks)
• Prepares and submits timely and accurate donor reports (W1&W2, W3 and Bilateral Funding) requesting the necessary invoices.  Stay current with donor regulations and the award requirements identified in the CIP compliance matrix, to prepare accurate and timely reports.
• Maintains all applicable project records and files in accordance with internal controls, demonstrating compliance with donor requirements.
• Prepares and submits timely and accurate portfolio report (Compliance, Health)
• Comply with applicable health and safety CIP policies and procedures.

Requirements

• Bachelor’s degree (with thesis completed) in Business Administration, Financial Management, Operations or related field.
• At least 6 years of professional experience in the accounting/finance/administrative area.
• Knowledge of the international development funding (Desirable).
• Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance.
• Strong Knowledge of Bill and Melinda Gates Foundation (BMGF) guidelines and BMGF projects implementation.
• Strong Knowledge with USAID projects, FAR and ADS rules and regulations and OMB Circulars.
• Accounting software packages (ERP Preferable).
• Fluent in official language according to country location.
• Advanced written and oral communication skills in English.
• Analytical Thinking
• Planning & Organization
• Customer Service