We are seeking a detail-oriented and proactive Project Coordinator to support the Projects Department in executing project plans, managing timelines, and ensuring that projects are completed on schedule and within scope. This role will work closely with internal teams, clients, and stakeholders, coordinating across functions to maintain clear communication and facilitate smooth project progress. The ideal candidate will be skilled in organizing and tracking tasks, ensuring alignment with Agile methodologies, and supporting continuous improvement efforts.

Key Responsibilities:

• Assist internal staff and project lead in planning, executing, and closing projects, adhering to established project management methodologies.
• Maintain clear and effective communication with internal and external stakeholders to ensure project objectives, scope, and requirements are well understood.
• Create and maintain project documentation, including project plans, schedules, status reports, and meeting minutes.
• Track project tasks and deliverables, ensuring that team members meet deadlines and that project risks are identified and mitigated.
• Use Agile methodology to manage projects and cross-functional teams.
• Collaborate with the development team to ensure that deliverables meet the defined quality standards and that testing processes are executed efficiently.
• Leading project meetings, weekly sprint planning and tracking of projects.
• Proactively identify and address issues that may hinder project progress, seeking creative solutions to overcome challenges.
• Managing project progress and adapt work as required.
• Contribute to process improvement initiatives to enhance project management practices and increase overall efficiency.

Key Performance Indicators

• Percentage of projects completed on time.
• Timeliness of responses to stakeholder inquiries or requests.
• Accuracy and completeness of project documentation.
• Adherence to documentation standards and templates.
• Percentage of tasks and deliverables completed on schedule.
• Number of project risks identified and mitigated.
• Adherence to Agile principles and practices.
• Percentage of deliverables meeting quality standards.

Requirements

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Minimum of 2+ years in a project coordination or support role, preferably within an Agile project management environment.
• Familiarity with project management software (e.g., Jira) and proficiency in MS Office (Excel, PowerPoint, Word).