26 Oct 2019

Project Officer, Project Manager at Saferworld

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Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 12 countries across Africa, Asia and the Middle East.

Saferworld’s Kenya programme focuses on enabling individuals, communities and civil society to respond more effectively to conflict and security issues. The programme is implemented at national, sub-national and community levels, and includes activities such as dialogue, capacity-strengthening, policy research, networking and advocacy. We work with a range of actors, including government institutions, county governments, civil society, communities, and international organisations.

Project Officer

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Location Nairobi
  • Job Field Project Management

Reporting to: Project Manager

Key Relationships: Kenya Programme and Support teams

Salary range: A competitive INGO salary will be offered

Contract duration: Fixed term contract until September 2021 with the possibility of extension dependent on funding. The standard working week is 37.5 hours

Position Purpose: The Project Officer will be to support the implementation of governance and peacebuilding activities within the Kenya Programme. Working closely with the project coordinator, and downstream partners at the County level, the Officer will support in the preparation of work plans, budgets, and activity reports in collaboration with the monitoring and evaluation coordinator of the program and directly oversees on-the-ground. In addition, the PO will undertake consistent follow up with the downstream partners to ensure timely reporting on project implementation.

Key Areas of Responsibility:

  • Supporting strategy and programme development
  • Activity Planning, Implementation
  • Financial Management (Forecasting and reporting)
  • Partner support
  • Networking, communications and advocacy.

Duties:

1: Strategic and Programme Development

  • Assist in the development and implementation of Saferworld’s Kenya programme strategy
  • Contribute to internal (within the team and across the organisation) discussions on thematic issues particularly on peace, security and governance
  • Assist with regular analysis of the peace and security developments and themes in the target counties.
  • Contribute to further develop, and deepen understanding of, Saferworld’s peacebuilding and governance thematic issues and approaches.

2: Activity Planning, Implementation

  • Support Planning, and implementation of the peacebuilding and governance project
  • Work with the operations team in making logistical arrangements for the project activities.
  • Work closely with the M&E coordinator and project coordinator to continuously assess the extent to which partners’ initiatives are achieving the set results, writing and filing of reports
  • Assist in the design and delivery of needs based training and other support activities related to the project.
  • Participate in and contribute to quarterly and other scheduled programme performance review meetings
  • Support in organising regular meetings with partners to review and reflect on progress and results in order to identify, mitigate challenges and learn lessons for improved programme delivery
  • Participate in and contribute to quarterly and other scheduled programme performance review meetings

3: Financial Management (Forecasting and reporting)

  • Assist in identifying funding opportunities and fundraising
  • With the programme team, perform organisation activities such as drafting project/ donor reports, support developing project budgets and cash flows and regularly monitoring expenditure
  • Support partners in expenditure forecasting and developing monthly funds request and account for project expenditure in line with Saferworld’s financial procedures.
  • Support the finance officer in developing project expenditure requests.
  • Support the Finance officer in ensuring downstream partners adhere to Saferworld’s financial policies and procedures

4: Partner support

  • Work closely with downstream partners in developing activity plans and implementation of activities.
  • Support review of partner activity matrices for onward funding and implementation.
  • Work closely with partners in organising and facilitating meetings, workshops and seminars with stakeholders including government representatives and civil society organisations;
  • Work closely with partners to ensure quality activity and monthly reports are developed including proper documentation of all project processes (narrative, photography and videography).
  • Support partners to mainstream cross-cutting issues, among them, gender and youth in their initiatives

5: Communications and Advocacy

  • Work with the partners and M&E in to the documentation of ‘success stories’ and other anecdotal information to demonstrate results/impact of initiatives undertaken by partners and enhance the overall quality of performance reports to all constituents
  • Contribute to the process of Identifying and developing relationships with key strategic partners in government, civil society, media and the international community for promoting peace, good governance and conflict sensitivity in Kenya.
  • Contribute in developing appropriate strategies for advocacy with partners.

Person Specification

Knowledge and Experience

  • A recognised first degree or professional qualification in: public administration and management; development studies; peacebuilding, governance; international relations, or a related field.
  • Demonstrable experience working on peace and/or governance issues in a government, local authority or non– governmental organisation.
  • A good understanding of peace and governance issues in Kenya. An understanding of the contextual dynamics of Kenya particularly the pastoralist areas will be an added advantage.
  • Proficiency in Microsoft Office and use of internet for research
  • Experience working in USAID funded projects

Skills

  • Ability to work effectively with governmental and non-governmental organizations and local communities in carrying out activities.
  • Excellent communication skills, written and oral and the ability to relate sensitively to diverse groups.
  • Self-driven and able to deliver results with minimum supervision
  • Good report-writing skills with excellent written and spoken English and Swahili.
  • Demonstrable interpersonal and team working skills
  • Flexibility in working in diverse situations with unpredictable working hours.

Other

  • Willingness to travel to diverse locations, work extended periods in the field in support of project’s implementation and interact effectively with partners.
  • Commitment to and compliance with Saferworld’s safeguarding principles.

Terms and Conditions

  • Remuneration: KES A competitive INGO salary will be offered
  • Leave Entitlement: 28 days holiday a year (Jan-Dec) in addition to relevant public holidays
  • Hours: Standard working week is 37.5.
  • Benefits: Medical and Life insurance.
  • Probation- There will be a probationary period of three months

Project Manager

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Location Nairobi
  • Job Field Project Management

Reporting to: Country Manager

Management responsibility: Line Manages the Project Officer

Key Relationships: Kenya Programme team, Finance and Admin Manager, Project Managers and MEL Coordinator

Type of position: National

Salary: A competitive INGO salary will be offered

Contract terms and hours: Fixed term contract until September 2021 with the possibility of extension dependent on funding. The standard working week is 37.5 hours

Background: Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 12 countries across Africa, Asia and the Middle East.

Saferworld’s Kenya programme focuses on enabling individuals, communities and civil society to respond more effectively to conflict and security issues. The programme is implemented at national, sub-national and community levels, and includes activities such as dialogue, capacity-strengthening, policy research, networking and advocacy. We work with a range of actors, including government institutions, county governments, civil society, communities, and international organisations.

Job purpose: Manage all aspects of our USAID funded Building Bridges and Amplifying Community Voices for Sustainable Peace in Kenya project, including working closely with existing partners; establish good working relations in order to provide on-going technical advice and guidance; link with other teams and related projects across Saferworld to share best practices and lessons learnt on youth programming.

Strengthen civil society partners’ capacity in-country, establishing contacts and engaging with national and local authorities, ensure management of project budgets, lead on in-country advocacy and maintain internal and external communications on youth-related matters. Work closely with the donor to ensure that the project delivers in its objectives.

The position is based in Nairobi and requires spending a substantial amount of time travelling in the project areas, as well as representing the project at the national level.

Roles and responsibilities:

1: Strategy and programme development

  • Assist in developing Saferworld’s country strategy with regular analysis of political and security developments in specified countries and themes, especially those related to peace and cohesion. Inform and advance the development and implementation of Kenya strategy to build peace and prevent conflict, reflecting on themes such as community security, police reform and broader security and justice sector development, and the sustainable development goals (SDGs).
  • Contribute to the development of our position in support of a more sensitive and effective international response to conflict in the country and region.
  • Help develop Saferworld’s existing programme of work and identify related areas (thematically and geographically) for new programme development, particularly on youth.
  • Contribute to lesson-learning within the Central Asia programme and across the organisation.

2: Programme implementation

  • Ensure that all managed projects are delivered on-time, within scope and within approved budgets.
  • Manage all project components in accordance with the project proposals and approved workplans, including:
  1. organising dialogue meetings, workshops, seminars and other activities with government representatives, civil society and international organisations;
  2. conducting research in collaboration with Saferworld colleagues and/or local partners;
  3. analysing data and drafting research reports and policy and thematic briefings when required;
  4. facilitating local youth initiatives aimed at the prevention of conflict among young people and other groups, as well as promoting tolerance, non-discrimination, democracy and participation in decision-making processes;
  5. promoting community initiatives to enhance local safety and security, and the delivery of people-focussed services to address peace and security issues
  6. promoting local government or civil society focused initiatives to address youth participation in decision-making processes and inclusion of all groups of the society/communities;
  • Increase the awareness of donors and governmental actors regarding the development and implementation of conflict-sensitive programming and policies towards youth;
  • Actively assist and contribute to monitoring, evaluation and learning (MEL) processes, including outcome harvesting, and ensure lessons feed into further project planning and adaptation.

3: Partnership development

  • Work closely with existing partners and establish good working relations with the new ones.
  • Contribute to identification of the capacity gaps and requirements of communities, civil society organisations (CSOs), relevant state agencies and government departments in relation to the prevention of violent conflict and promotion of tolerance, diversity and inclusion
  • Contribute to the development of relations with Saferworld’s partners and enhance the capacity of civil society and partner organisations through:
  1. development of understanding and capacity to implement community safety and other conflict prevention activities;
  2. assistance in the design and delivery of training and other support activities at official civil society and community levels;
  3. Undertake and analyse the results of periodic conflict analyses and feeding them into project planning and adaptation.
  • Support partner organisations to contribute to project implementation, MEL and the production of narrative reports for donors.

4. People management

  • Line manage respective project team members; manage external consultants, as needed.
  • Contribute to maintaining effective and appropriate staff and external recruitment processes and adequate induction.
  • Ensure the effective implementation of performance management and learning and development plans for line-managed staff.
  • Ensure compliance with organisational HR policies and national requirements.
  • Ensure that project staff and partners comply with safety and security provisions and safeguarding policies at the field level

5. Communications and advocacy

  • Help identify opportunities and develop relationships for promoting peace and security in the country and develop appropriate strategies – in cooperation with local partners and other local and international actors.
  • Monitor and analyse official and public debates on issues relevant to Saferworld’s work in Kenya and identify opportunities for Saferworld to provide input into the policy debate in the country, particularly on peace and cohesion.
  • Represent Saferworld at meetings, seminars, and other events related to the managed projects and where necessary, wider country programme.

6: Funding, budgets and administration

  • Support the identification of funding opportunities and establishment/maintenance of relevant donor relations.
  • Draft project donor and other reports as necessary.
  • As the project budget-holder, monitor project expenditure and manage project budgets
  • Prepare budget forecasts for ongoing projects and funding proposals.
  • Support fundraising by contributing to proposal development.
  • Together with the Country Manager, monitor and mitigate project risks to Saferworld and partner project staff safety and security and contribute to the development and implementation of safety and security policies and procedures.

Key Working Relationships

  • Regional colleagues and relevant London-based staff – contributing to the development of a learning strategy which captures the outcomes of Saferworld’s work, along with the learning it generates in order to enable our programming to respond to changes as they arise;
  • Colleagues in the finance team both in country and at HQ – working collaboratively on budgeting, compliance and financial reporting
  • Colleagues in the funding team – working collaboratively on project proposals and programme development
  • Partners and other external stakeholders including donors – networking, sharing information, collaborative working as appropriate

Scope and accountability

Decision making and limits of authority: The project manager is responsible for leading and motivating the programme team in collaboration with the Country Manager. S/he leads on programme design and implementation and ensures continuing relevance to Saferworld’s strategic priorities.

Financial resources: Fully accountable for a programme budget – ultimate responsibility lies with the Country Manager

Other resources: N/A

People management: 1 staff member

Legal, regulatory and compliance responsibility: Ensure compliance with Saferworld’s and donor financial processes and procedures

Person specification

Knowledge, qualifications and experience

  • Master’s degree in social sciences or related area of studies or equivalent work experience
  • A good understanding of inter-ethnic, community security/peace and conflict prevention issues
  • A strong understanding of peacebuilding and conflict prevention, conflict and gender sensitivity and relevant work experience in supporting community-based initiatives aimed at dialogue and reconciliation
  • Good knowledge and understanding of the local context and sensitivities
  • Work experience of dialogue facilitation across ethnic, rural-urban, religious and regional divides
  • A good understanding of youth-related issues, including knowledge of youth policies, international frameworks and practices, in Kenya
  • Experience in managing USAID funded projects
  • Experience in building young people’s skills and experience in democratic practice and in undertaking participatory research on root causes of violence among youth and ways to address them collaboratively, and in partnership with communities and local authorities

Skills and abilities

  • Good communication and interpersonal skills and an ability to work in a non-partisan manner, appreciating cultural and ethnic diversity
  • Ability to work on his/her own, but also with a proven track record of working effectively as part of a team
  • Fluency in written and spoken English and Swahiili
  • Enthusiasm to learn and apply new knowledge and skills

Personal qualities

  • Commitment to and compliance with Saferworld’s safeguarding principles
  • Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
  • Commitment to own continuing personal and professional development
  • Commitment to the vision, mission and values of Saferworld

Other Requirements

The position is based in Nairobi with a substantial amount of time traveling to project locations.

Terms and Conditions

  • Remuneration: A competitive INGO salary will be offered
  • Leave Entitlement: 28 days holiday a year (Jan-Dec) in addition to relevant public holidays
  • Hours: Standard working week is 37.5.
  • Benefits: Medical and Life insurance.
  • Probation: There will be a probationary period of three months

How to Apply

Use the link(s) / email(s) below to apply on company website.




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