This position is responsible for the co-ordination and management of all purchasing activities across the organisation. The main objective of the position is to ensure effective purchasing and delivery of goods and services. This will be done through the establishment and rationalisation of key supplier agreements, identification of new opportunities, and activity seeking and applying ways to improve efficiency whilst ensuring compliance.

Main Responsibilities

Purchasing

• Process purchasing transactions for equipment, materials, supplies, capital goods, and services
• Ensure that all parts that need to be repaired are delivered and collected from the repairing agent
• Make follow up on repairs done outside the workshop, delivery of parts and consumables from suppliers
• Ensure that requisitions are approved and CASH/LPO are issued for items and purchases done within agreed timelines
• Obtain documentation required for imported purchases and coordinate with logistics agent for customs clearance

Tendering

• Assist in the development of specifications for equipment, materials, and services to be purchased
• Direct activities concerned with tenders for purchase of equipment, materials, products or services
• Prepares technical specifications for request for proposals, including terms and conditions and evaluation criteria
• Solicits information regarding a variety of commodities using various oral and written communication ensuring cost effectiveness commensurate with quality

Contractor Management

• Monitor efficiency of suppliers of services and parts and advice on the quality to the various departmental heads
• Maintain an up to date database of all organisational supplies, suppliers list and contacts
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Examine performance requirements, delivery schedules and estimates of costs of materials, equipment and production to ensure completeness and accuracy