Job Summary

The overall purpose of the job is to coordinate the day to day activities of the store, ensure documentation is complete and up to date, supervise direct reports and ensure adherence to SOPs and health and safety guidelines

Key Duties and Responsibilities

• Initiate purchase requisitions and get the necessary approvals;
• Follow up on deliveries,  track daily purchasing requisitions and purchase orders to ensure timely delivery of goods;
• Generate reports from the system for daily goods issued, received goods, purchase requisitions and purchase order tracking reports;
• Identify and isolate slow-moving items, obsolete stock, damaged and expired stock and organize for safe disposal;
• Advise when stock levels are at optimal capacity and stop more orders to avoid running out of storage space;
• Plan and coordinate storage space by segregating the goods to avoid cross-contamination and improve efficiency;
• Implement safety measures in the stores as per the SOPs and health and safety guidelines;
• Ensure and verify that the received consignments (chemicals) are accompanied by a certificate of analysis from the supplier;
• Liaise with quality on sample analysis of new consignments – chemicals, ingredients and packaging materials;
• Maintain an up to date register for all goods received and fixed assets;
• Ensure all the bulky goods have complete documentation for ease of verification and record keeping;
• Ensure all the stores documents are filed accordingly and coded for ease of reference and tracking; and
• Any other responsibilities assigned to the job holder by the supervisor from time to time.

Knowledge and Experience Requirements (Qualifications)

• Diploma in either Business Administration, Supply Chain, Warehousing
• Minimum of 2 years experience