Job Summary:

The accountant is in charge of the day-to-day activities in regard to accounting and related tasks.  The job incumbent ensures accurate and timely submission of information to the General Manager and brings any discrepancies to the attention of the General Manager.  All work is carried out in accordance with the Club accounting and financial controls under the supervision and functional guidance of the General Manager, within the policies and procedures as outlined in the Standard Operating Procedures, in line with the Club and corporate policies and guidelines, and the Club’s business plan.

DUTIES & RESPONSIBILITIES:

IN CHARGE OF CARRYING OUT THE DAILY ACCOUNTING ACTIVITIES

• Files all General Ledger Reports, on the accounting software.
• Ensures all house banks i.e. Petty Cash and Floats are counted on a monthly basis and counts submitted to the General Manager to action on all discrepancies accordingly.
• Performs surprise float counts for the Front Office on a regular basis
• Performs surprise inventory counts on all outlets and stores and ensures that the operating procedures, accuracy of the inventory, valuation and location are reported correctly, and discrepancies to be reported to the General Manager.
• Ensures all money and checks are deposited intact with the bank by nominated personnel.
• Updates foreign currency exchange rates used in the accounting software
• Checks and processes the monthly authorized payroll.
• Checks and processes the monthly rank and file payroll, ensuring that employees are authorized in compliance with the company policies.
• Prepares and calculates final dues and long-term service dues.
• Analyzes payroll reports, to report discrepancies and act accordingly in cooperation with the General Manager.
• Prepares and submits all required payroll journals for month end.
• Reconciles and prepares the statutory deductions (PAYE, NSSF, NHIF, Pension, Sacco), Taxes (Vat, Catering Levy, Service Charge) and pension fund administration.
• Ensures that correct deductions are made through payroll for advances, loans and fringe benefit tax etc.
• Maintains accurate leave liability records.
• Ensures viable and sound internal control procedures on all revenue centers.
• Ensure competitive procurement policies on price and quality, internal control to ensure that all requisitions, local purchase orders, invoices, delivery notes, goods received notes are done and are authorized by the General Manager.
• Maintain and evaluate debtors and collections to ensure that the working capital of the company is sustainable.
• Ensure that all trade payables have all the supporting documentation, reconciliation and payments are as per the company policies and procedures.
• Verifies bank deposit slips against total deposits
• Verifies foreign exchange gain/loss
• Reconciles tips paid and payable.
• Reconciles and controls the operation of the company bank accounts
• Complies fully with the set financial reporting (Balance sheet, Profit and Loss, Bank reconciliation, Debtors and Suppliers aging) deadlines as outlined by the required the company policies and procedures.
• Conduct annual audits and liaise with tax authorities on any queries.

LAWS, REGULATIONS AND POLICIES

• Follows all applicable laws relating to general accounting practices and tax regulations
• Follows all guidelines and deadlines.

HEALTH AND SAFETY

• Reports any suspicious behavior of employees to the General Manager.
• Ensures that all potential and real hazards are reported appropriately immediately.
• Fully understands the company’s fire, emergency, and bomb procedures.
• Follows emergency procedures to provide for the security and safety of members and employees.
• Supports a safe hotel by applying company’s regulations, and adhering to existing laws and regulations.
• Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct
• Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business club and departmental activities

MISCELLANEOUS

• Works closely and proactively with all Departments.
• Trains and supports employees with the reports.
• Ensures familiarity with in-house facilities to assist guests and promote sales.
• Informs and updates the General Manager on problems and unusual matters.
• Attends meetings and training required by the General Manager.
• Assists colleagues when needed.
• Ensures guest satisfaction by performing duties such as attending to their requests and inquiries courteously and promptly.
• Accepts flexible working schedule when necessary for the company’s uninterrupted service.

To always be updated on:

• Special promotions
• Marketing promotions
• Laws relating to own field of responsibility
• Union agreements
• Stays abreast of current and new industry technology relating to function.
• Performs required duties and responsibilities in a timely and efficient manner to achieve the overall objective of the position.
• Maintains a favorable working relationship with employees and colleagues to promote a cooperative and harmonious working climate.
• Projects a favorable image of the company to the public.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

• Certified Public Accountant (CPA K) or Association of Charted Certified Accountants (ACCA).
• Minimum 5 years of experience in accounting and finance functions and proficiency in Micros Fidelio.