Job Summary:

The main purpose of this role will be to oversee the administrative processes of the Mombasa Branch and manage the logistics, HR and stores operations of the Mombasa site.

KEY ROLES AND RESPONSIBILITIES

People management

• Manage the scheduling of all production team members to minimise overtime and maximise output.
• Set department objectives/KPIs and review and assess the ongoing performance of direct reports.
• Manage, coach and develop a high-performing team that meets agreed objectives and delivers best practice results, added value and continuous improvements.

Financial and Budget control

• Work as part of the Management team to share ideas and improve operations, recommending, supporting, and implementing continuous improvement activities.
• Prepare the annual Factory Wages, logistics, administration and maintenance budget with the chief accountant and Mombasa team.
• Control/Optimize costs based on approved company budgets.

Purchasing & Stocks

• Manage Raw material stocks and provide timely orders to MD for Polymer orders with consumption projections.
• Purchase master batches, fillers and packing materials from approved suppliers.
• Reconcile Raw material and finished goods stocks and provide weekly reports.
• Manage the issuance and consumption of raw materials, ensuring minimum wastage.
• Ensure accurate records of finished goods and production figures for monitoring and stock-keeping purposes.

Logistics

• Liaise with customers to receive orders.
• Manage the FG team to ensure on-time deliveries to customers.
• Manage Transporters and their drivers.
• Keep leadership updated on customer deliveries daily.

Other

• Maintain all Production & store records on SAP.
• Work with the Nairobi Sales team to ensure timely invoicing of customers.
• Ensure all statutory licenses and audits are completed in time for both Mombasa operations.
• Participate in weekly shift changes.

REQUIREMENTS

EDUCATION AND EXPERIENCE:

• Undergraduate Degree or equivalent in Finance, Business or Supply Chain.
• Financial Data analysis using Excel and similar software.
• Knowledge of SAP or any similar ERP systems.
• Knowledge of stock control and reconciliation.
• Budget Control and Cost Optimisation.
• Experience in Change management.
• At least eight years of experience, of which a minimum of 3 years in management.
• Added advantage, having worked in manufacturing or in a financial role.

CORE COMPETENCIES, SKILLS AND ABILITIES:

• Financial Data analysis using Excel and similar software.
• Knowledge of SAP or any similar ERP systems.
• Knowledge of stock control and reconciliation.
• Budget Control and Cost Optimisation.
• Experience in Change management.
• At least eight years of experience, of which a minimum of 3 years in management and five years in a financial role.
• Added advantage, having worked in manufacturing.