Role Summary

Reporting to the Chief Accountant, the Receivables Accountant is responsible for execution of the Order-to-Cash process by assuring Volume-to-revenue reconciliation as a primary control and Cash-to-revenue reconciliations as secondary control.  The Credit controller is also responsible for maintenance of the receivable ledgers and the collection of all due accounts of the organization.

Key Responsibilities and Outcomes.

Revenue to Cash Reconciliation

• Execute a daily Cash-To-Revenue reconciliation within the business’ Order-To-cash process, including 100% check of all bank accounts and mobile money tills and follow up of unreconciled amounts.
• Reconcile trading goods, cash, crates and pallets daily across all dispatch routes and identify the exact point in the chain of custody that trading goods, cash, crates or pallets got misappropriated and initiating recovery of misappropriated amounts from staff through the relevant people operations policies and procedures.

Tax Compliance

• Issue of tax compliant invoices / Tax compliant cash sale receipts to customers and the address of any subsequent queries.
• Undertake the Revenue-Vat reconciliation, prepare and validate the Output Vat upload file monthly for iTax.
• Produce and remit the monthly Z-reports and resolve any subsequent KRA queries over Output VAT.
• Maintain the orderly working and integration of all iTax machines in the business,

Receivables Management and Collections

• Own and manage the Know Your Counterparty (KYC) and onboarding process for new customers and maintain an up-to-date and current customer master data record.
• Undertake customer reconciliations, report on debtors ageing (Days Sales Receivables) & recommend provisions in adherence to IFRS9.
• Collect/recover overdue debts and initiate ‘Stop Orders’ on a timely basis for farmers, cash customers and key accounts customers who are overlimit/overdue in accordance with company receivables policy.
• Carry out debtor’s circularization audit procedures at end of the year and any other internal acknowledgement of debt requirements.
• Track all third part loans to Twiga customers via the various FinTech’s and compute accurate fees due to Twiga with timely escalations for any overdues.
• Responsible in liaison with Legal team to engage debt collectors or take legal action for any doubtful debts.
• Responsible for the recovery of non-trade prepayments and security deposits.

Reporting

• Report Twiga’s e-wallet transactions and any other on-going loyalty programmes that have an impact on revenue or cash.
• Present comprehensive, accurate and informative reports with trends, insights, concerns, and recommendations clearly elaborated.

Other

• On a weekly/monthly basis, participating in the physical stock taking exercise for trading gods in conjunction with the wider accounting team.
• Participate in regular Fixed Asset verification and tagging exercise in the location(s) in conjunction with the wider accounting team.
• On a quarterly basis, participating in the business wide crate/pallet physical verification exercise and recommending write-offs losses

Self-management

• Model Twiga’s culture and way of working.
• Proactively manage own performance and deliver performance objectives and outcomes set.
• Attend monthly 1-on-1 performance enablement discussions and quarterly performance reviews with the line manager, and institute corrective action where performance falls below expectation.
• Proactively manage own learning and development.
• Adhere to the annual leave plan agreed with the line manager.
• Adhere to people management policies.

Compliance

• Comply with all organization policies, procedures, and statutory guidelines. Minimize and mitigate risks to the organization and enforce zero-tolerance to non-compliance.
• Close gaps/lapses identified as an outcome of audits; risk and/or any other compliance review; investigations; or other assessment mechanisms and take corrective/preventive actions within the agreed timelines.

Requirements

Academic and Professional Qualifications

• A bachelor’s degree from a recognized accredited university preferably in accounting, economics, commerce, or a related field.
• Qualified Accountant (CPA-2) or ACCA equivalent.

Relevant Skills & Experience

• At least three (3) years’ experience as a Receivables Accountant gained in a busy operational environment, with hands-on operational experience working with an ERP/substantial accounting software.
• Good knowledge of credit management standards (IFRS), policies and regulations and financial accounting statements
• Self-starter with advanced analytical, critical thinking, and problem-solving skills.  Good organizational skills, able to prioritize and delivery objectives set within timelines given.
• Strong consultative and influencing skills with the ability to build strong working relationships across all levels and bring together stakeholders.
• Strong interpersonal, communication and presentation skills with the ability to communicate information, whether technical or non-technical to staff members and customers, in a clear and concise manner.
• Strong proficiency in Microsoft Word, Excel, PowerPoint
• Results-oriented, flexible and adaptable to rapid change, with the comfort working in a fast-paced, high demand environment.
• Enthusiastic, decisive, pragmatic, resilient and forthright individual with a sense of urgency, and unquestionable integrity.
• Willing and able to travel.