Profile Introduction          

Our client  in an Oil & Gas sector seeks to bring on board a Receptionist who will be responsible for providing administrative support for the Kenyan Office.

Overall Responsibilities

• Effectively manage incoming and outgoing switchboard calls (local and International).  All calls for the entire organization are centralized to be received at Head Office Switchboard.
• Handle walk-in Clients.
• Maintain a register on all outgoing telephone lines calls especially international.
• Updating Internal & Departmental Directories & send to HR Services for onward transmission to all staff
• Updating Temporary Door Passes monthly status from the register
• In-charge of all the bookings at the training center, ensure the forms for request to use it are filled, block off the dates as per bookings, ensure it is cleaned and arranged by the cleaners, order the Tea as per request and check on set up to ensure all is ready.
• Ensure the reception lobby, trophy and cabinets are clean
• Place order for stocks, i.e. Drinking water from and toiletries on a timely basis to avoid stock outs in liaison with cleaners.
• Ensure the telephone lines are in good working order and liaise with Global information systems officer on any problems service requirements or maintenance
• Ensure all electrical appliances (lights, bulbs, switches etc) at the reception are working and ensure all maintenance issues at the reception are fixed
• Oversee work done by the cleaners ‘service provider personnel
• Check the licenses and work permit displayed at the reception are up to date

Minimum Qualifications

• Diploma/ Bachelor in Business studies/Secretarial
• At least 2 years related work experience busy front office or Customer Service Centre.
• Willingness to learn new things and step outside comfort-zone.
• Strong communication skills, written and verbal.
• Ability to Multitask
• Computer literate