The opportunity:

This role will be responsible for undertaking the transition of employee files from manual paper-based systems to a digital format. The role holder will work closely with all staff to ensure a smooth and efficient transfer of information, while maintaining the highest level of confidentiality and data security.

Key Responsibilities:

• Assist in the management of the changeover from paper to electronic records management systems.
• Assist in the management of electronic and paper-based information management systems.
• Filing and retrieval of records in the registry as well transfer of records to the archives.
• Perform digitization functions, including scanning, creating digital objects and postings to designated repositories.
• Support the maintenance and development of electronic and manual tools used for the records keeping.
• Conduct records inventory.
• Prepare documents for scanning.
• Post scanned documents.
• Filing and arrangement of files.
• Provide administrative support for the unit.

Qualifications:

• Diploma in records and information management.
• 1 years working experience.
• Ability to handle sensitive information with discretion.
• Detail oriented and excellent organizational skills.
• Proficient in MS Office.
• Able to demonstrate professional work ethic.
• Able to maintain flexible work schedule.
• Outstanding written and verbal communication skills.
• Bilingual in French is desirable.