20 Mar 2020

Records Assistant at Zetech University

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The ideal candidate is a character that is performance oriented and a driven professional. S/he must be a highly committed individual who is proactive, self-motivated, customer focused and dedicated to offering service while providing solutions and support in a timely manner.

Duties and Responsibilities

The position holder will be responsible for the following duties amongst others:

  • Maintenance of registry and archive, cleanliness
  • Collection, storage and issue of students/staff mails from post office or any other collection point.
  • Issue, storage and communication to students’ issues related to results/certificates
  • Verification of student’s documents.
  • Archiving-Sorting, weeding, classifying, indexing and preservation.
  • Security of archive and registry.
  • Ensuring proper, secure and computerized storage of documents for easy retrieval.
  • Responding to internal and/or external information enquiries regarding students’/staff records
  • Ensure cleanliness, orderliness, and proper arrangement of the registry.
  • Assist on implementation of QMS standards in record management.
  • Disposal of records in line with the Records Disposal Policy.


  • Diploma in Records Management or a related area from a recognized tertiary/ institution.
  • Experience in working with Document Management System and digitization of manual records.
  • At least 1 year working experience in a similar role

Critical Attributes

  • A proficient and forward thinking Individual
  • Analytical with a hands on approach to tasks;
  • Self-driven and results oriented.

      Method of Application

Interested applicants should send their applications to [email protected] quoting Job Ref: ZU/10/25/97 on the subject line and; indicating their current and expected salary on their application letter, not later than 3rd April, 2020.

Kindly note, that only shortlisted candidates will be contacted.


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