Kenya National Highways Authority (KeNHA) is autonomous road agency, responsible for the management, development, rehabilitation and maintenance of international trunk roads linking centres of international importance and crossing international boundaries or terminating at international ports(Class A road), national trunk roads linking internationally important centres (Class B roads), and primarily roads linking provicially important centres to each other or two higher-classroads (Class C roads).

Job Purpose

The job holder is responsible for assisting in managing the Authority’s records through updating file index & records management policy, mail management, creation of records, sorting of records, movement of records, records storage, records appraisal, records inventory, records retrieval, and disposal of records.

Job Specifications

Duties and responsibilities at this level entail:

• security of files and documents;
• renewing file covers;
• ensuring proper handling of documents;
• pending correspondence and bring-ups;
• receiving and dispatching letters;
• maintaining related registers; and
• preparing disposal schedules and disposing closed files in accordance with the relevant Government Regulations;

Person Specifications

For appointment to this grade, an officer must have at least:

• Bachelor’s Degree in any of the following disciplines: Information Science Management, Records Management, or any of the Social Sciences;
• Certificate in Records Management/Information Management or its equivalent qualification from a recognized institution;
• Associate or graduate membership from The Kenya Association of Records Managers and Archivists or any other professional body;
• Proficiency in computer applications and
• Fulfilled the requirements of Chapter Six of the Constitution;

Key Competencies and Skills

• Proficiency in Microsoft Office applications
• Aligning Performance for Success
• People Management
• Policy formulation and Implementation
• Planning and Coordination
• Strategy formulation and execution
• Change Management skills
• Problem solving skills
• Leadership skills
• Communication skills
• Self-driven
• Negotiation skills
• High Integrity
• Interpersonal skills
• Ability to work under pressure