Overview of position    

Reporting to the Regional Director & with support of CTG’s Financial Controller, the Regional Finance Officer undertakes tasks & responsibilities to maintain all financial records in a compliant manner for the countries s / he supervises & ensures transparent financial management.

Role objectives

Assigned as but not limited to:

Payroll management:

• Based on information supplied by the Account Managers prepare local consultants & international consultants payrolls for all clients, including undertaking personal income tax & social security calculations.
• Stay aware of South Sudan, Ethiopia, Kenya & Uganda rules & regulations in regard to employees’ personal income tax & any other needed deductions & apply accordingly.
• Prepare payroll transfer sheets & submit to CTG South Sudan, Ethiopia, Kenya & Uganda bank accounts.
• Prepare IC payrolls & submit to the CTG’s Dubai office.
• Ensure all payrolls are reviewed by the relevant Account Manager.
• Work towards the onboarding of South Sudan, Ethiopia, Kenya & Uganda onto the ERP for payroll process.

Invoice preparation:

• Prepare all client invoices in line with monthly payrolls, any passthrough costs (according to Purchase Orders) & applicable fees.
• Check invoice calculations against approved COOs or client budgets & any relevant quotations.
• Ensure all clients receive their invoices in soft & hard copy, as applicable, in a timely fashion.
• Make any needed adjustments to invoices on client’s request & with the team’s approval.
• Follow up on outstanding invoices to ensure timely payments.
• Maintaining CTG financial filing & reporting system:
• Posting invoices to Sage on a monthly basis.
• Posting any locally paid invoices.
• Post all tax receipts.
• Post all project related cost on SAGE until every project is on the ERP.
• Post all CTG South Sudan, Ethiopia, Kenya & Uganda operational costs to Sage. Including:
• Permanent staff payroll.
• Office expenses.
• Logistical expenses.

Operational cost management:

• Pay supplier’s invoices in a timely, compliant & accurate manner, ensuring the accuracy of supplier invoices.
• Prepare local permanent staff payroll.

Banking & cash management:

• Make weekly petty cash reconciliation.
• Follow payroll payments with the banks to ensure all consultants are paid in a timely fashion.
• Follow payroll payments with local cash suppliers to ensure all consultants are paid in a timely fashion.
• Take receipt of all bank statements & filing appropriately.
• Reconcile bank-accounts with transfer sheets & other payments.
• Prepare cash requests & send to the Dubai based finance team in a timely fashion.
• Report to the Financial Controller the payment of locally paid invoices.

Tax management:

• Work to support the payment of all taxes in a timely fashion to alleviate any fines that could be incurred by CTG (filling & payments).
• Calculate & apply all relevant withholding taxes in relation to suppliers & staff.
• Prepare annual tax return for both CTG logistic & CTG HR businesses.

Miscellaneous:

• Provide pricing requests to country management for new business in South Sudan, Ethiopia, Kenya & Uganda.
• Provide information to CTG South Sudan, Ethiopia, Kenya & Uganda country management on total expenditures.
• Monitor the expenditures in country & provide solutions to reduce costs.
• Support any audit requests from clients or CTG’s Dubai based finance team.
• Perform any other duties which may be assigned.

Project reporting    

• Reports to Regional Director for managerial link & the Financial Controller for technical link.

Key competencies    

• Bachelors with an accountant degree or master’s in financial management / accounting
• Minimum of 5 year(s) of demonstrable relevant finance & accounting experience (essential).
• Minimum of 2 year(s) of experience in Africa (essential).
• Fluent in English (essential)
• Well versed in all MS Office applications, especially MS Excel.
• Ethical, trustworthy & confidential.
• Multi tasking skill who pays attention to details.
• Demonstrated ability to troubleshoot & resolve problems.
• Dedication, commitment & flexibility.
• Excellent customer service skills.