Core Functions / Responsibilities:

In particular he/she will:

Assist the Regional Travel Health Nurse (RTHN) in:-

• Review of all Class B Other and SMC cases before departure and at least once the booking notification has been received.
• Assist maintaining an up-to-date roster of all internal and external Medical Escorts in the region, with their passport and visa validities.
• Participate in the interview of new applicants for the position of medical escorting when requested.
• Assist to update the escorts on new policies, rules and regulations regarding IOM and escort missions.
• Maintain a record of all medical escort missions supported by IOM Nairobi for various countries in the region.
• Directly communicate with the medical escorts when assigned for medical movements, and throughout the escort mission.
• Assist to follow up on escort arrangements. If the medical escort is from a different country than that of the patient liaise with the country’s medical focal points.
• Assist to provide the Medical escorts with the needed forms, medical reports, medical kit, IOM Escort vest and badge, along with any special needed equipment to be used during the medical movement.
• Assist coordinate with the HR, Administrative/Finance and Operations Units to prepare the needed documents for the escort mission, including the TA and flight arrangements.
• Ensure that all the involved staff are informed in case of any change in the Movement arrangements.
• Receive and share escort feedback and documents. Compiling statistics and reports of all escort missions.
• Maintain well prepared Medical Escort Kits ready for use at any moment, with functioning equipment and valid medication supplies. To monitor expiry of medical supplies.
• Submit and follow up on orders for replenishing any consumed equipment or medications used during the escort mission as per IOM MHD guidelines.
• Review the e-Advanced Medical Notification reports for movements out of Africa from remotely assisted locations and highlight cases that might need special travel arrangements.
• Follow up with the Regional Data Team to ensure applicants’ information related to pre-departure evaluation and related documents are entered into MiMosa.
• Liaise with the OPS and MHDs in remote locations to ensure proper arrangements are in place pertaining medical screening of the applicants prior to departure.
• Conduct Quality Control checks on health assessment data received from the IOM affiliated panel sites in Africa, highlighting any cases that warrant further medical follow up.
• Participate in trainings for internal and external escorts and MHD staff on medical movement guidelines and travel arrangements.
• Assist to manage medical emergencies during movements out of Africa and be ready to report and assist.
• Perform other related tasks as seen needed.

Required Qualifications and Experience

Education

• University degree from an accredited academic institution in Nursing with minimum Three years (3) of relevant clinical experience and valid license to practice nursing.
• Or Diploma in nursing and minimum 5 years of relevant experience and valid license to practice nursing.

Experience

• Training or working experience in the areas of Emergency medicine, pediatrics, theatre experience, aviation medicine and ICU medicine.

Skills

• Excellent technical skills and counselling skills.
• Computer literacy required: MS Office suite (Word, Excel, Access).

Languages

• Fluency in both written and spoken English and Kiswahili is required. Working knowledge of other IOM official Languages is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.