11 Jun 2024

Registrar Academic Services – KCAA Scale 3 – 1 Position at Kenya Civil Aviation Authority

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Job Description

Kenya Civil Aviation Authority (KCAA) was established on 24th October 2002 by the Civil Aviation (Amendment) Act, 2002 with the primary functions towards; Regulation and oversight of Aviation Safety & Security; Economic regulation of Air Services and development of Civil Aviation; Provision of Air Navigation Services, and Training of Aviation personnel KCAA; as guided by the provisions of the convention on international civil aviation, related ICAO Standards and Recommended Practices (SARPs), the Kenya Civil Aviation Act, 2013 and the civil aviation regulations.

REF: EASA/AS/02/24

Duties and responsibilities will entail:

  • Coordinating admission, registration and enrolment process for local and foreign students.
  • Developing term schedules, timetables, school almanac and related procedures.
  • Coordinating examination and certification processes while ensuring integrity of the processes and maintain student academic records.
  • Ensuring efficient use of training facilities.
  • Coordinating the graduation process.
  • Ensuring safe custody of vital documents e.g. certificate/diploma certificates.
  • Providing liaison between training departments and support services.
  • Maintaining statistical data on enrolment for administrative use in formulating academic policies.
  • Identifying industry needs and student career needs and coordinate with the training departments for course development.
  • Preparing statistical reports on educational activities for government and educational agencies.
  • Formulating and reviewing of policies and regulations directly related to students’ welfare, discipline and conduct.
  • Representing EASA in tertiary education councils at the national level.
  • Facilitating students’ extra curricula activities for holistic growth and development.
  • Developing and implementing a marketing plan to market the training programmes.
  • Overseeing the provision of services and programmes that enhance students’ life and welfare including medical care, counselling, career guidance; organizing events with key stakeholders.
  • Devising strategies to attract students and improve recurrent revenue base for the school.
  • Producing college publications specific to students’ needs and services.
  • Coordinating research to inform course development and review.
  • Analyzing market / industry needs and to identify new opportunities for programme development.
  • Coordinating the implementation of Quality and Risk Management Systems.
  • Allocating duties, supervising, developing and appraising staff.
  • Developing and implementing learning resources and library services policies, strategies, standards, procedures and Programs.
  • Maintaining liaison with TRAINAIR_ PLUS Global Aviation Training Office (GAT) and other approved Civil Aviation learning centres and advising the academic staff on new methods and latest developments on course delivery processes; and adapting aviation courses to Standard Training Packages (STP).

Person Specifications

For appointment to this grade, an officer must have at least:

  • A minimum of twelve (12) years’ work experience in an equivalent position and at least four (4) years in a management role.
  • Bachelor’s degree in any of the following disciplines: Education Management, Aviation Management, Humanities and Social Sciences, Physical Sciences, Engineering, Information Science, or other equivalent qualification from a recognized institution.
  • Master’s degree in any of the following disciplines: Education Management, Aviation Management, Humanities and Social Sciences, Physical Sciences, Engineering, Information Science, or equivalent qualification from a recognized institution.
  • Diploma/Certificates in the following relevant Aviation disciplines: Aeronautical Information, Aeronautical / Electrical /Electronics /Telecommunication Engineering, Aeronautical Communication, Air Traffic Control, Communication
  • Navigation and Surveillance, Air Transport, Personnel Licensing, Aerodromes Operations, Flight Operations, Airworthiness, Government Safety Inspector, Air Transport, Aviation Security, Cabin Crew, Travel and Tourism, Air Cargo Management, Dangerous Goods or equivalent qualification from a recognized institution.
  • Good interpersonal relations, high leadership qualities and integrity.
  • Member of a relevant professional body in good standing where applicable.
  • Managerial, administrative and professional competence in work performance.
  • Certificate in Leadership Course lasting not less than our (4) weeks from a recognized institution.
  • Certificate in Management Course lasting not less than four (4) weeks from a recognized institution.
  • Shown merit and ability as reflected in work performance and results.
  • Proficiency in Computer Applications.
  • Fulfilled the requirements of Chapter six (6) of the Constitution.

Personal Qualities

  • Communication skills.
  • Interpersonal skills.
  • Organizational skills.
  • Analytical skills.
  • Problem solving skills.
  • Leadership skills.

Method of Application

Submit your CV with full contact details of three professional referees, attaching copies of certificates, testimonials and Application letters quoting the job reference number on the envelope to:

The Director General
Kenya Civil Aviation Authority
Aviation House - JKIA
P. O. Box 30163 – 00100

Closing Date : 25 June. 2024


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