EU/APD/2023 – 0904

Job specification:

Applicants are required to:

• Have earned a PhD degree in Human Resource Management OR Public Administration OR Business Administration or a related field of expertise from a recognized university.
• Possess CPS (K), CHRP or relevant professional qualification.
• Be registered as a member of a recognized professional administration or management body.
• Have a minimum of twelve (12) years of administrative experience, three (3) of which must be at the Deputy Registrar level in a university or equivalent.
• Be computer literate.In addition, applicants should have outstanding professional competence in administration and management.

Responsibilities

The Registrar, Administration shall:

• Report to the Deputy Vice-Chancellor (Administration, Finance and Planning) and be responsible for all human resource and administration matters of the University.
• Be the head of the Administration Department and responsible for efficient management of Human Resource and utilization of resources in the Department.
• Facilitate implementation of Human Resources policies in the University.
• Be the Secretary of the University Management Board (UMB) responsible to the Vice Chancellor.
• Advise top management on formulation and evaluation of human resource programmes, policies and procedures.
• Coordinate training and development programmes of staff in the University and ensure their implementation.
• Provide secretariat services to Standing Committees of Council and UMB Sub-committees.
• Prepare management briefs for the Vice-Chancellor on policy and management matters.
• Coordinate implementation and management of human resource policies in matters related but not limited to recruitment, training, discipline, industrial relations, registries and records, terms and conditions of service, schemes of service and collective bargaining agreements.
• Provide advice to heads of Departments regarding manpower planning, job analysis, design, recruitment and selection of staff.
• Ensure processing of staff engagement/disengagement is done in accordance with the approved policies.
• Coordinate all administration functions in the University including performance contracting, ISO, staff performance appraisal and Human Resources Information Systems.
• Ensure proper health and safety working conditions as provided for in applicable laws.
• Perform any other duties assigned by the Deputy Vice-Chancellor (APD) from time to time or any other officer authorized by the Vice-Chancellor.

Terms of service

The incumbent shall hold office on a contract period of five (5) years but may be eligible for reappointment for a further one term subject to satisfactory performance in accordance with terms and conditions of service as approved by the Council from time to time.

Knowledge, Skills and Abilities Required

• Strong interpersonal and communication skills.
• Ability to work effectively with a wide range of stakeholders in a diverse community.
• Knowledge of contracting processes and associated national laws and other regulations.
• Skills in writing board papers and briefs.
• Have outstanding professional competence in Administration and Management.

Notes on Application

• Candidates should indicate two references of persons in the field/ profession who may be contacted by the Selection Committee for their recommendations.
• Applicants should state their current designation, salary and other benefits attached to those designations.
• The application letter must bear the reference code as shown in the advertisement.

Only the Successful applicants would be required to submit the following:

• Clearance from Kenya Revenue Authority.
• Clearance from Higher Education Loans Board.
• Clearance from the Ethics and Anti-Corruption Commission.
• Clearance from Credit Reference Bureau.
• Criminal Investigation Department (Certificate of Good Conduct).