Basic job summary: 

This position is responsible for supporting the Dean in managing all operational and administrative functions of the school to ensure that the School achieves its objectives.

Duties & Responsibilities: 

• Support the achievement of Strathmore University vision and mission by preparing and implementing of school’s strategic and quality improvement plan in line with the university’s strategic goals and performance targets.
• Work in conjunction with the school’s examination coordinator to ensure that all aspects of the examination process are aligned to the University’s examination schedule.
• Ensure financial viability of the school by supporting the dean to prepare and implement the school’s budget. This will include preparation and submission of monthly debtors report as well as coordinating the Schools’ debt collection process.
• Support the Dean to ensure the school meets its admissions targets by working in collaboration with the admission office in conducting marketing activities of the various programs, vetting applicants in collaboration with the admissions office and conducting entrance interviews for all new applicants and admit the successful applicants.
• Work in conjunction with the procurement department to source goods and services that meet the needs of the school. This will also involve approving invoices for goods or services sourced and delivered.
• Ensure that the school continually meets the required quality standards by acting as the school quality representative in collaboration with the Quality Assurance Office including writing and updating the school’s quality manuals and self-assessment reports.
• Ensure quality teaching by assisting the Academic Director in managing allocation of teaching load to lecturers, coordinating peer review processes, cordoning the curriculum review meetings and managing the Lecturer student evaluation process.
• Support the school’s strategic talent sourcing by assisting the Dean and People and Culture Department in recruitment initiatives of the School’s human resource
• Contribute to the student experience strategic pillar by ensuring proper and in depth orientation for all student and planning and executing Academic trips and exchange programs.
• Develop and maintain strong working relationships with stakeholders within and outside the university.
• Support the Dean in business development through managing partners with whom the school has signed MOUs, developing business initiatives as alternative sources of funds and coordinating and managing short training programs.

Requirements

Minimum Academic Qualifications:  A minimum of a Master’s degree in a recognised institution

Experience:

• At least six years of relevant experience.
• Two must be in an administrative role

Competencies and Attributes

• Excellent planning & organizational skills including the ability to manage resources and accurately keep track of administrative issues.
• Ability to communicate in a clear and concise manner that promotes understanding; persuades and influences behaviour.
• Able to handle issues discretely and confidentially.
• High level of integrity. Good supervisory and managerial skill