We are seeking a skilled and organized Secretary & Admin Coordinator to join our team and contribute to the efficient functioning of our office. The ideal candidate will be a multitasker with experience in handling various administrative responsibilities, including reception duties, calendar management, flight bookings, and day-to-day support tasks.

Responsibilities:

Reception Management:

• Greet and assist visitors in a professional and friendly manner.
• Handle incoming calls, direct them to the appropriate person, and take messages when necessary.
• Maintain a tidy and organized reception area.

Calendar Management:

• Coordinate and manage executive calendars, scheduling appointments and meetings.
• Send reminders and ensure timely attendance at scheduled events.

Flight Bookings:

• Arrange domestic and international flight bookings for executives and staff as needed.
• Monitor travel itineraries and communicate any changes or updates.

Day-to-Day Administrative Support:

• Provide general administrative support to the team.
• Assist in the preparation and distribution of documents and reports.
• Handle office correspondence and communication.

Office Supplies and Equipment:

• Monitor and maintain office supplies inventory.
• Coordinate equipment maintenance and repairs as required.

Document Management:

• Organize and maintain physical and digital filing systems.
• Ensure confidentiality and security of sensitive information.

Collaboration:

• Work closely with other departments to facilitate seamless communication and coordination.
• Assist in organizing company events and meetings.

Requirements

Qualifications:

• Proven experience as a Secretary or Administrative Coordinator.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Attention to detail and accuracy in work.
• Previous experience in calendar management and flight bookings is a plus.

Education and Experience:

• Bachelor’s degree in Business Administration or a related field.
• Previous experience in a similar role is highly desirable