Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business

Summary

Provide general administrative duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools. Performing all general office duties required for a legal office including transcribing and formatting legal documents and business correspondence, filing and general secretarial duties.

Key Responsibilities

• Attending to clients/visitors;
• Assisting with drafting of correspondence to clients;
• Handling telephone calls and appointments;
• Managing records and data associated with each file;
• Organizing office and boardroom meetings;
• Maintaining contact lists;
• Managing office materials, stationery and supplies;
• Compiling reports and data, expense reimbursement reports, etc.
• Assisting with tasks such as printing, making copies, proof reading, etc
• Any other duties that may be assigned from time to time

Skill & Experience

• Diploma Level in Secretarial Studies (MUST)
• At least 2-3 years working experience as a secretary
• Experience in LAW FIRM is an added advantage.
• Excellent IT knowledge in MS Office and skills in document management (filing/archiving).
• Excellent written and spoken English
• Excellent oral and written presentation skills and ability to develop and maintain networks of contacts.
• Personal initiative and ability to focus on priorities and meet deadlines.
• Professional personal appearance and conduct
• Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline.
• A high degree of integrity and the ability to deal with confidential information