Mission Description

The roles exist to ensure that the organization maintains accurate books of accounts. One will support Yuesen business and another will support AGL-Special Economic Zone.Based in Nairobi and reporting to the Financial Controller ,the specific responsibilities will be to:-

Post general accounting Journals

• Ensure proper classification and posting of expenses into correct GL accounts.
• Review completeness of accruals, provisions, and prepayments monthly.
• Ensure supporting schedules for allocated accounts are prepared and shared on time.
• Review accuracy of standing charges.
• Conduct full trial balance review and maintain up-to-date supporting schedule
• Ensuring journals are properly approved before booking
• Matching general ledgers

Month-End, Annual Reporting, Audit & Budgeting

• Ensure accurate cost allocation for assigned accounts monthly.
• Prepare and share accrual and prepayment reports monthly.
• Ensure all provisions are accurate, reviewed, and posted on time.
• Provide supporting schedules during month-end, budget preparation, tax audits, and internal/external audits.
• Support Financial Controller (FC) on reporting, including Net Working Capital (NWC) and Forex impact analysis.

Tax Filing & General Ledger Management

• Follow up on supplier invoices rejected on iTax and ensure resolution monthly.
• Ensure matching of VAT accounts and timely resolution of discrepancies.
• Ensure monthly upload and reconciliation of auto-populated VAT.
• Investigate and resolve inconsistencies between iTax and local books with clear explanations and timelines.
• Ensure VAT and WHT are filed in good time
• Prepare and submit payroll byproducts. Eg Nssf, Nhif, AHL,Nita and other payroll related deductions
• Ensure clean tax accounts in SAP

Approval of Disbursement Costs and general expenses

• Ensure all invoices are fully supported by relevant documentation (RCNs, POs, Delivery Notes, Payment Passes, Inbound Sheets, Billing).
• Confirm that cost recovery has been done before invoice approval; Any Variances document.
• Raise disputes with operations and follow up for timely resolution within agreed deadlines.
• Ensure proper coding of General expenses in SAP
• Ensure proper allocation of costs.

Inventory Management

• Provide reports on cyclical and year-end stock counts.
• Support business control in inventory reconciliation and variance analysis.

Bank reconciliations

• Prepare monthly bank reconciliations
• Review and resolve reconciling items in bank reconciliations
• Liaise with treasury to close outstanding items in the bank reconciliations

Profile

• Business Degree
• CPA (K), ACCA, CFA or equivalent
• Working knowledge of SAP
• Three years experience in a busy Finance environment