Mission Description

Tax

• To demonstrate clear understanding of all basic tax requirements and changes in tax regulations affecting day to day entries and transactions in our books.
• To ensure timely preparation and review of various tax returns to be submitted to tax authorities including but not limited to VAT, PAYE and Withholding Tax.
• Preparation of any responses to tax authorities regarding any queries on the above mentioned taxes.

Posting

• Review of supplier vouchers for proper coding /allocation
• Ensure all costs are adequately supported by proper documentation i.e LPOs,Delivery Notes, etc
• Ensure all invoices are properly approved as per Matrix

Review of Standing Charges

• Running standing charges every month
• Matching of prepaid and accrued expenses every month
• Propose review of standing charges as is applicable to ensure all costs are properly monitored.
• Provide on a monthly basis explanation for the accounts:
• Ensure accounts from class 1 to 4 & 6 to 8 are fully accurate and explainable.
• Ensure all other provisions taken on a monthly basis are accurate, reviewed and posted on time.

Control Supplier Payments/Accounts

• Ensure all supplier invoices are tracked and dispatched for approval on time.
• Ensure supplier reconciliations are accurate and signed accordingly with explanations on reconciling items.
• Review, control and validate in IRIS any supplier remittance.
• Review supplier balances on a monthly basis to ensure no suppliers-in debit.
• Review long outstanding invoices not yet paid.
• Ensure all supplier accounts are properly matched immediately on remittance.

End month closing/Reporting

• Ensure timely and accurate closure to meet any regional and HQ timelines
• Is the first reviewer of the general ledger to ensure all items have been properly and correctly posted.
• To liaise with payroll, workshop, and invoicing to ensure all items have been integrated.
• Complete reporting packages as required by management within the set timelines.

Intercompany Balances

• To ensure monthly settlement and no long outstanding items
• To ensure proper reconciliation is done before payment

Relieving Financial Controller

• To relieve the FC on specific tasks while on leave or as assigned from time to time.

Team Management

• To provide leadership and guidance for the accounting team.
• To promote teamwork, best practice and excellence within the team.

Other Duties

• Provide support on internal controls, implementation and monitoring.
• Provide support during internal and external audits.
• Provide support/coordination during end month stock takes.

Profile

• Bachelor’s degree in commerce or related business course
• CPA(K) qualification
• 5 years’ Experience in a similar role
• 3 years’ Experience in working in freight forwarding