Requirements

Qualifications

• Minimum of 5 years company secretarial experience (post completion of CPS course) in a busy corporate environment
• Certified Public Secretary – CPS (K) and a holder of a current practicing certificate
• Bachelor’s degree in relevant management
• Accredited governance auditor with ICPSK will be an added advantage.

Experience

• A solid understanding of Corporate Governance best practice, and experience of applying this understanding pragmatically in support of boards and committees within diverse
• Experience in interacting with senior Board
• Experience in planning/ organizing for committee, board, general meetings, engaging with the various stakeholders in the process and attending meetings and preparation of the minutes thereof with minimal
• Thorough knowledge of the common rules and regulations of a company in accordance with the Companies Act and Laws of Kenya and Codes of Corporate
• Experience in analyzing a company’s constitutive documents including the Memorandum and Articles of Association and advising as
• Experience in advising and dealing with registration of entities, increase of capital, transfer of shares, change of directors, mergers, acquisitions and restructuring of companies, and drafting appropriate
• Experience in handling governance work including drafting of Board Charters and other Board governance documents, undertaking, or supporting governance audits, Board training work, undertaking, or supporting Board evaluations
• Experience in leading a team of associates and graduate
• Experience working with public listed entities will be an added

Responsibilities

Technical Tasks

• Attendance at and taking minutes at board and committee
• Tracking to completion actions arising from board and committee
• Maintaining board and committee records, including papers, minutes and other
• Support the Partners in delivering aspects of delivery such as minutes and/or
• Assist in preparation of advisory papers with regards to wider secretarial consultancy and governance such as drafting of charters, governance policy papers, etc
• Statutory compliance – responsible for ensuring the maintenance of statutory records for entities and for ensuring the timely submission of statutory
• Oversee share certificate and updating of the statutory
• Supporting corporate transactions as and when required, including drafting board resolutions and supporting briefing materials for board
• Undertake governance audit fieldwork and drafting of the
• Assign and review Compliance work
• Attend to client correspondence

Administration Tasks

• Time recording of daily
• Records management/filings.
• Financial Management
  • Oversee the quality of the reports prepared by the Personal Assistant (PA)
  • Coach the Associates on information required for tracking/reporting.
  • Participate in Billing and
  • Support the PA to pursue KRA/annual compliance of the firm’s legal entities.
  • Support PA in organizing the Reports to required quality for departmental
• Audit the BRS Linking process

Talent

• Training and supervising Associates and graduate
• Attend firm scheduled trainings recommended for the role including e-learnings.
• Complete personal performance appraisal and personal development
• Contribute towards the performance management of Associates and graduate

Brand

• Review proposals and Letter of Engagements
• Attend market pitches with prospective clients
• Participate in pipeline meetings and follow ups
• Support new product development through research and designing of templates for new (Governance and Trustee work)

Personal Attributes

• Takes initiative
• Team player
• Perseverance
• Results driven/Solutions and Client focused
• Ethical
• High Work Standards
• Planning and organizing