MAJOR DUTIES AND RESPONSIBILITIES

• Provide strategic and operational support to the Director of Global Policy Impact, including preparation of briefings, coordination of priorities, and follow-up on key actions and decisions.
• Provide  proactive  calendar  management,  travel  coordination  and  submission  of expense reports for Director and cluster Heads, ensuring schedules run smoothly and logistics are efficiently organized.
• Facilitate  internal  coordination  across  the  Global  Policy  Impact  team,  ensuring alignment of workplans, timelines, and deliverables across multiple workstreams.
• Supports team in the coordination of global policy fora
• Organize and support internal meetings, workshops, and retreats, including agenda development, logistics, documentation, and follow-up actions.
• Manage and maintain the team’s SharePoint site, ensuring shared resources and documentation are well-organized, accessible, and support effective collaboration.
• Build  and  update  an  internal  SharePoint  communications  site  to  keep  internal colleagues  informed  and  aligned  with  key  updates,  priorities,  and  organizational developments.
• Support the development and monitoring of strategic plans, annual workplans, and internal reporting processes, ensuring alignment with departmental goals.
• Assist  with  budget  tracking,  procurement  processes,  contract  management,  and compliance with internal procedures.

PROFILE

Required Qualifications.

• University degree preferably in business administration
• At least 5-7 years’ relevant experience as a senior or executive assistant in an international environment.

 Required Skills and Competencies. 

• A flexible working style, absolute discretion and unfailing diplomacy.
• Excellent command of written and spoken English; other languages would be an advantage.
• Experience in designing and managing internal communication tools and asset
• Computer literate and numerate in Microsoft Office and Google Suite with additional ability to use online collaborative tools for communication, interactive presentations and digital whiteboards
• Experience of working in a multi-tasking and international environment.
• Ability to run multiple projects at the same time
• Independent self-starter.
• Precision and timeliness in completion of tasks and projects
• Embraces  the  WWF  mission  and  values  of  the  organisation:  Courage,  Integrity, Respect & Collaboration.