With the vision of a safer Kenya and the experience of the police force, former Police Inspector Kishori Lal Sahni started a small investigations company in 1970 which has now grown to be one of the most respected brands in the security industry in the East African Region. Securex has grown from strength to strength in the past forty four years to become the leading Security Solutions provider for a wide host of clients in diverse industries. Starting with only an investigations department in the seventies, Securex soon grew to incorporate the manned guarding section which to date is one of the most respected forces in the provision of client friendly services.

Job Summary

The Senior Executive Assistant will be responsible for managing the day-to-day activities of the CEO and ensuring daily administrative needs are met promptly and efficiently. Should have extensive experience supporting top-level executives, proficient in managing complex schedules and handling confidential information. Dedicated professional committed to ensuring seamless executive operations and facilitating strategic initiatives

Duties and Responsibilities

• Maintain the CEO’s complex schedules, and diaries, coordinating meetings, logistics, and international conference calls, preparing agendas, taking minutes, and making necessary travel arrangements
• Liaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.
• Prepare, collate and hand in all necessary information required by the CEO prior to any meeting or interaction
• Assist in the coordination and execution of special projects, as assigned by the executives
• Consistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEO
• Support delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelines
• Ensure to keep the CEO up to date with daily, weekly and monthly reports of pending actions
• Follow-up on the completion and submission of relevant reports from key stakeholders
• Timely and professional responses to and report outcomes of ad hoc projects, business issues, client requests stakeholder requests, etc. that impact the business
• Prepare reports, presentations, speeches, etc. on behalf of the CEO
• Serve as a point of contact between the executives and various departments, clients, and suppliers
• Anticipate the needs of the executives and proactively address them
• Prepare and reconcile expenses for the CEO
• Conduct research, collect and analyze data to prepare reports and documents for the CEO when required
• Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.
• Provide support to all directors and senior management team when required

Minimum Requirements and Competencies

• Bachelor’s Degree in any Business Discipline
• 7+ years’ experience in an Executive Assistant role preferably supporting C-level executives
• Ability to manage senior executives in the organization
• High levels of integrity and confidentiality
• Proven ability to streamline processes and enhance efficiency in fast-paced environments.
• Able to handle sensitive information with integrity and confidentiality.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities, with keen attention to detail