Job Summary

The Senior Executive Assistant will be responsible for managing the day-to-day activities of the CEO and ensuring daily administrative needs are met promptly and efficiently. Should have extensive experience supporting top-level executives, proficient in managing complex schedules and handling confidential information. Dedicated professional committed to ensuring seamless executive operations and facilitating strategic initiatives

Duties and Responsibilities

• Maintain the CEO’s complex schedules, diaries, coordinating meetings, logistics, international conference calls, preparing agendas, taking minutes, and making necessary travel arrangements
• Liaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.
• Prepare, collate and handover all necessary information required by the CEO prior to any meeting or interaction
• Assist in the coordination and execution of special projects, as assigned by the executives
• Consistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEO
• Support delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelines
• Ensure to keep the CEO up to date with daily, weekly and monthly reports of pending actions
• Follow-up on the completion and submission of relevant reports from key stakeholders
• Timely and professionally responds to and report outcomes of ad hoc projects, business issues, client requests and stakeholder requests, etc. that impact the business
• Prepare reports, presentations, speeches, etc. on behalf of the CEO
• Serve as a point of contact between the executives and various departments, clients, and suppliers
• Anticipate the needs of the executives and proactively address them
• Prepare and reconciliate expenses for the CEO
• Conduct research, collect and analyze data to prepare reports and documents for the CEO when required
• Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.
• Provide supports to all directors and senior management team when required

Minimum Requirements and Competencies

• Bachelor’s Degree in any Business Discipline
• 7+ years’ experience in an Executive Assistant role preferably supporting C-level executives
• Ability to manage senior executives in the organization
• High levels of integrity and confidentiality
• Proven ability to streamline processes and enhance efficiency in fast-paced environments.
• Able to handle sensitive information with integrity and confidentiality.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities, with keen attention to detail