Job summary

• Reporting to the Finance and Compliance Director, the SFO position will be responsible for management of financial operations for the NCD/HIV Integrated project, maintaining robust financial systems, ensuring compliance with donor requirements, and providing oversight for project-related finances that facilitates the testing and evaluation of HIV-NCD integration model feasibility, systemic requirements, cost implications, challenges, acceptability for both patients and health care workers, and proposed solutions for successful implementation and scale-up.

Duties and responsibilities

• Ensure financial books are accurately kept and closed on time, project advances are fully reconciled, and outstanding invoices are paid promptly
• Administering routine finance functions by ensuring all work is carried out in accordance with established procedures, systems, rules, regulations, policies and donor guidelines.
• Accurately process payments including uploading wire transfers online bank payment portal for further approvals. Oversee Mpesa and cash transactions.
• Review monthly general ledger entries, identify discrepancies, and implement necessary corrections to maintain accurate records.
• Work with the program team to help them develop more accurate cash forecasts and prepare advance requests and submit to the Finance & Administration Director by 10th of every month.
• Review bank balances and update the finance director regularly. Ensure project liquidity at all times.
• Prepare and submit accurate, complete, timely financial and management reports for the project in accordance with donor guidelines and GAAPs.
• Reviews, evaluate, and makes recommendations on CHAK financial policies & procedures.
• Participate and collaborate with various internal teams and partners in proposal development, resource mobilization, implementation, and performance reporting.
• Oversee the timely calculation and application of indirect costs in compliance with organizational and donor policies.
• Generate accurate budget versus actual expense reports to relevant parties.
• Collaborate with program staff to prepare grant budgets for new proposals or realignments, monitor grants to prevent over- or under-spending
• Upload projects budgets into NAV 365 using CHAK’s coding structure
• Train staff on accounting procedures, budget tracking, and financial requirements, including reviewing burn rates and advising program staff in cases of deviations.

Academic qualifications and experience

• Bachelor’s degree in Accounting, Finance, Commerce or Business Administration
• Professional qualification in Accounting/Finance equivalent to – CPAK/ACCA
• Member of a recognized professional body (ICPAK)
• Master’s degree in Finance, Accounting, or Business Administration will be an added advantage
• Eight years’ experience working in finance and accounting, at 5 least years must have been spent managing a donor project, with proven expertise in budget preparation, financial analysis, and reporting.

Desired skills, knowledge and abilities

• Proficiency in Excel and other financial tools, experience in staff supervision, and strong organizational abilities to manage complex workflows effectively
• High Level of integrity and confidentiality
• Analytical and numeracy skills
• Excellent Team Leader
• Must be a good team player
• Attention to detail