ROLE PURPOSE:

The Senior Finance Officer – Control and Compliance will support the Finance Coordinators in delivering the Finance team’s objectives in a timely and accurate fashion. The position holder will be responsible in ensuring the integrity of the financial management system and will contribute smooth financial management throughout the Country Office. The position holder will be travelling within Kenya to support field Offices on key finance tasks including financial accounting, audits, asset management, staff training, partner support etc.

SCOPE OF ROLE:

Reports to: Finance Coordinator- Control and Compliance

Dimensions: Kenya Country Office

Staff directly reporting to this post: Finance Assistant Archiving

KEY AREAS OF ACCOUNTABILITY:

Internal Controls and Reporting

• Support country office in maintaining high standard financial management, ensuring compliance to local statutory law and donors’ regulations and consistent with Save the Children accounting policies, procedures and tools.
• Prepare recommendations for corrective actions and improved controls and effectiveness or efficiency of SCI operations.
• Maintains Scheme of Delegation for SCI and ensure signed-off based on the SOD.
• Preparation of Monthly Financial Report (MFR).
• Support with the monthly, Quarterly, and Annual Total Inventory management (TIM) monthly reconciliation coordination with the Supply chain department.
• Support with the monthly, Quarterly, and Annual Leave Reconciliations in coordination with the Human Resource department.

Account Payables

• Receives finance documents from the partners.
• Review and register the completeness of documents received from Partner and report on any omissions/missing documentation to awards and partner.
• Prepare payment vouchers for all partner payments received and ensure that they have been signed off as per the scheme of delegation.
• Preparation and Validation of Mpesa payments before payment.
• Ensure correct tax is deducted and Timely preparation of statutory deduction payments, this is withholding TAX and PAYE
• Update any changes in the taxation laws and guide respective departments on statutory requirements.

Accounting and Reconciliation

• Ensure intercountry transactions are reviewed including international staff tax and annual leave GLACOs and posting by the line manager or appointed designate.
• Perform aging analysis and supplier reconciliations in Agresso and ProSave.
• Review the accruals month and provide inputs to the line manager.
• Conduct review for month and year-end process.
• Single Account Reconciliation as directed by the line manager.
• Perform Monthly Bank Reconciliations for approval by the line manager.
• Perform Monthly MPESA Reconciliations for approval by the line manager.

Audit 

• Preparation and implementation of the annual audit plan.
• Support the HOF in the preparation of annual statutory and donor audits in the country office including preparation of financial statements as per the auditor’s requirement.
• Coordinate with the support function team and budget holders in resolving audit queries and ensuring completeness of documentation.
• Ensure a clear audit trail of processed transactions and their linkage to the accounting system.
• Implementation of any accounting and financial audit recommendations.
• Review of Partner liquidations, post the liquidations and provide feedback on high-risk partners.
• Prepare recommendations for corrective actions and improved controls and effectiveness or efficiency of SCI operations

 Other

• Provide guidance to finance team members on financial document review and archiving.
• Provision of information to field offices on the status of payment for each of their requests.
• Backstop for Finance Officer Treasury.
• Participate in Procurement committees in the Country Office.
• Any other budgeting-related issues.

Any other responsibility as assigned by Line Manager

Qualifications and experience

• Undergraduate degree in Accounting/finance or equivalent.
• Professional Accounting qualification (CPA, ACCA) (a must)
• At least 3 years’ experience working in an Audit firm. (Essential)
• Highly skilled in financial statement preparation for purposes of audit (Essential)
• Excellent understanding of business and financial planning including strategic modelling.
• Computer fluency; highly competent using Microsoft Excel and other MS applications.
• Familiarity with computerised accounting systems
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
• Proven ability to handle challenging workload.
• The highest level of integrity and commitment to prevent corruption and Fraud.
• Strong interpersonal skills and ability to interact with all departments in the Regional.
• Willingness to undertake occasional travel to the Country Offices for training, support and
• Experience working with colleagues based in complex country contexts would be an asset.