LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models.

Job Purpose

The Senior Finance Officer will work closely with the Finance Manager in managing the finance and accounting function at LVCT Health Headquarters. He/she will be directly responsible for the accounting function of the office and provide required support in other finance functions. She/He will supervise Accountants at HQ.

Roles and Responsibilities Finance

• Support the Finance Manager in cashflow management including compilation of monthly cash flow projections for the monthly cash flow meetings in a bid to ensure availability of adequate cash to meet the organization’s programmed obligations and commitments.
• Take lead in compiling the monthly accruals for commitments at the end of each month for inclusion in the monthly projections in order to inform correct financial status.
• Support the Finance Manager to prepare various reports including budget vs expenditure reports for management and other stakeholders.
• Ensures that shared inter-projects costs are reconciled, reimbursed and posted on a monthly basis.

Accounting

• Provide support in the finance and accounting functions of the office that includes review of advance and payment requests, ensuring accuracy, proper coding, completeness, budget availability, adequacy of supporting documents and adherence to the organizational and donor policies and procedures.
• Ensure optimal repository of financial documentation.
• Ensure the payments are processed on a timely and accurate basis, including reviewing and uploading to banking platform.
• Ensures that vendor accounts reconciliations are carried out on a monthly basis, Compile and share accurate aged analysis for decision making.
• Ensures that imprest accounts are reconciled on a monthly basis, Compile and share accurate aged analysis for decision making.
• Monitor and ensure that the General Ledger is updated on a continuous daily basis through daily posting of transactions.
• Prepare monthly payroll Journal based on the approved LOE’s and ensure reconciliations with approved monthly Timesheets and that all payroll costs have been captured.
• Reviews postings to the General ledger on a continuous basis and guide the Finance team on required adjustments and ensure arising adjustments are made on a timely and accurate basis.
• Ensure that any arising reversals for prior periods are posted accurately and any arising exchange variances are resolved without delay.
• Ensures that monthly bank reconciliations are prepared on a timely and accurate basis by 10th of each month.
• Support the month-end financial reporting closing procedures by ensuring that all monthly transactions are posted in the accounting system before the cut-off date to avoid further entries into the system.
• Ensure the approved budgets are uploaded in Microsoft Office 365 Dynamics.

Budgets

• Support the program, Finance and new business development teams on budget development for new funding opportunities involving new grants and sub-grants, ensuring use of correct budget template, cost factors and indirect rates are applied.
• Collaboratively works with the technical and program teams, HR and Finance as necessary on the finalization of the budgets ensuring that the budgets are aligned with the technical proposal and the ceilings.
• Support the Finance Manager in developing budget reports for management decision making.

Compliance

• Oversee the duty and tax exemption process by ensuring exemption applications (DA1) forms are prepared in a timely, accurate and complete manner in compliance with LVCT’s procedures and USAID regulations.
• Provide support in internal and external audit processes.
• Capacity builds the team on compliances, policies, donor requirements, financial and accounting reporting.

Requirements

Education/Experience 

• University Degree in Business Administration, Accounting, Finance or related field from a recognized university. Master’s Degree in relevant field an added advantage.
• Certified Public Accountant (CPAK)/ACCA.
• A minimum of 6 years’ experience in NGO sector in Finance /Compliance/Audit Management positions in a busy accounting department
• Practical experience using Microsoft Dynamics 365 Business Central is an added advantage

Required Competencies

• Excellent organizational skills
• Excellent oral and written communication skills.
• Excellent interpersonal and capacity building skills, ability to work in a multicultural environment.
• High ethical standards.
• Ability to work under minimal supervision
• Ability to work under tight deadlines and to multi-task.
• Ability to work under pressure.
• Ability to mentor and coach colleagues.
• Advanced excel and analytical skills
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).