Specifically, the Senior Fleet Operations Associate at Peach can expect to undertake the below listed tasks and activities:

Vehicle Movement Coordination

• Review and validate all vehicle movement requests submitted via the HQ portal, ensuring mandatory details (vehicle registration, pick-up/drop-off point, reason for movement, and contact person) are complete.
• Approve or decline requests based on operational priorities and vehicle availability.
• Assign drivers promptly and issue clear dispatch instructions including routes, destinations, and contact persons.
• Track the status of all vehicle movements in real time on the Live Dashboard (Pending, Assigned, In Transit, Completed).
• Coordinate with branch teams to confirm vehicle handovers and ensure delivery acknowledgments are logged.

GPS Tracking & Compliance

• Monitor vehicle locations and movements through the GPS tracking system to ensure route adherence and operational transparency.
• Investigate route deviations, idling, or prolonged stops and report irregularities to management.
• Maintain daily GPS compliance reports for all active vehicles.
• Collaborate with drivers and supervisors to address any tracking issues or device malfunctions.
• Ensure all assigned vehicles are GPS-enabled and properly linked to the central tracking dashboard.

Trip Monitoring & Documentation

• Monitor all active trips to ensure timely and safe completion.
• Maintain proper digital records for each movement, including supporting documents such as Car Release Waivers, KD Plate records, Fuel Logs, and Delivery Notes.
• Ensure drivers check in and out at each stage, with time-stamped updates.
• Record and escalate any issues, damages, or irregularities observed during vehicle movement

Compliance & Reporting

• Ensure all vehicle movements follow approved company dispatch and documentation procedures.
• Update fleet records daily to maintain accurate and traceable data.
  Generate daily and weekly movement summaries showing total dispatches, driver utilization, GPS compliance, and completion rates.
• Highlight delays, exceptions, or operational gaps for management attention.
• Follow up on accidents and incident reports to ensure proper documentation and closure.

Fuel & Data Management

• Record and reconcile fuel usage per trip based on approved mileage and GPS data.
• Identify and flag any discrepancies or misuse for review.
• Support in compiling fuel consumption data and dispatch performance metrics.

Coordination & Process Improvement

• Liaise with Fleet, Sales, and Inspection teams to ensure smooth vehicle flow between departments.
• Recommend improvements to dispatch procedures, including automation features such as notifications and digital uploads.
• Support efforts to digitize fleet operations for better visibility and reduced manual tracking.

Skills, Knowledge and Expertise

• Diploma or Bachelor’s degree in Logistics, Fleet Management, Transport Operations, or a related field.
• Minimum 2 years of experience in fleet dispatch, logistics coordination, or transport operations.
• Experience working with GPS tracking systems or fleet monitoring software is required.
• Proficiency in Excel, Google Sheets, or other data management tools.
• Excellent organizational, multitasking, and communication skills.
• High integrity and strong attention to detail.