Key Roles & Responsibilities:

General: to provide financial and administrative support to embassy staff and the Financial Service Organization (FSO) in the Hague.

• Management and process internal/external invoices and ensure timely payment of supplier invoices and utility bills, within the rules and regulations of our organization.
• Administration of VAT exemptions and refunds.
• Cash box administration and cash statements.
• Answer queries from the Finance Service Organization at the Ministry of Foreign Affairs in the Netherlands, regarding cash management and financial administration.
• Assisting staff members with any queries within your mandate.
• Filing of all documentation.
• Cheque procedures and administration.
• Banking of any cheques received and petty cash.
• Management and process private use of embassy items e.g., phone, vehicles, etc.
• Liaison with bank, institutions, and organizations.
• Process consular receipts.
• Process payroll related payments.
• Finding solutions for complicated financial queries.
• Assisting OM with regard to financial queries and research.
• Follow up on changes in financial legal framework.
• Maintenance and administrative handling of our vehicles.
• Drafting (periodical) overview of expenditures.
• Insurances.
• Any other tasks including support for operational management processes.

Description of Result Areas:

• The senior general affairs officer is accountable for the progress and quality of financial services and other support services.
• Legislation, rules, and regulations on legal status and ministerial or other administrative regulations and guidelines in the field of personnel & financial administration are important to the performance of the officer’s duties.
• The senior general affairs officer takes decisions about the interpretation and implementation of regulations and about whether they are being correctly applied.

Description of Competences:

• Integrity
• Client orientation
• Result orientation
• Planning and Organizing
• Initiative
• Flexibility
• Ability to work accurately.
• Empathy

JOB REQUIREMENTS

Education and Field of Experience:

• A Finance/Accounting related collage degree (i.e., BCom, BA Finance)
• Proven track record of minimum 3 years of relevant working experience in financial / accounting activities.
• Computer literacy: well experienced to use MS Office (Word, Excel, Outlook).
• Fluent in English and preferably knowledge of Kiswahili, knowledge of Dutch language is an advantage.
• Knowledge of internal administrative and procedural regulations relating to the running of the mission, as well as their application.
• Skill in collecting and clarifying information and in providing management information.
• Skill in dealing with users, external firms, and suppliers.

In addition, short characterization of the suitable employee:

• Integrity is paramount
• Good interpersonal and communication skills in a multicultural environment
• Service oriented
• Able to work under limited supervision
• Able to cope with pressure
• Knows how to prioritize
• Planning and organizing

What you get:

• Attractive salary.
• Competitive package of other benefits such as a (local) healthcare plan.
• Working in a challenging, high level international environment.
• Opportunities to work on personal development;
• Friendly, open work atmosphere.