Overview

You will be responsible for leading a team of inventory and warehouse officers to manage and oversee inventory control and stock management within M-KOPA Warehouse. Your responsibilities are to ensure the efficient tracking, maintenance, and organization of inventory, as well as leading a team to achieve nil stock variances.

You will report to the Warehouse Operations Manager. This is an on-site role in Nairobi, Central Business Park.

Key Job Functions

Inventory Tracking and Record-Keeping 

• Ensure accurate tracking of inventory levels, both incoming and outgoing. This involves monitoring stock levels and making sure that the data on systems and trackers is up-to-date.
• Conduct cycle counts, including researching and documenting inventory discrepancies, to identify root causes and propose solutions.
• Coordinate the fulfillment of daily orders by ensuring proper stock supply planning from the Ready-For-Sale (RFS) and sourcing team and proper order planning for RFS’s units
• Leveraging inventory management systems in place to streamline processes and maintain accurate stock records at all times.
• Own the creation of part numbers and descriptions on the inventory management systems.

Optimize warehouse and storage 

• Optimize inventory systems as well as warehouse layout to determine how quickly and easily accessible stock is for efficient picking methods.
• Determine aged stock seating in the warehouse.
• Implementing inventory control processes to minimize losses due to theft, damage, or obsolescence.
• Identify areas for process improvement and implement changes to enhance inventory management efficiency.
• Ensure compliance with all relevant regulations and industry standards related to inventory management.

Reporting and documentation

• Manage the inventory tracking system to record deliveries, shipments, and stock levels.
• Generate reports on inventory performance, such as transactions, stock levels, and other relevant metrics, to inform decision-making.
• Perform daily audits and publish daily reports to ensure the accuracy of system quantities in all warehouse locations.
• Conducting weekly audits to verify the accuracy of inventory records and identify discrepancies.

Supervisory responsibilities

• Provide training and support to inventory officers to ensure they are knowledgeable about inventory processes and best practices.
• Oversee the job assignments and activities of the inventory control staff.
• Collaborate with the warehouse operations manager to provide performance evaluations that are timely and constructive.

Experience/ Skills & Competencies/ Licences & Certifications/ Education Required

• 3 + years experience in managing logistical and warehouse operations
• Bachelor’s degree in a related field
• People leadership and management experience in any similar capacity
• Deep understanding of Warehouse Management Systems
• Good understanding of Kaizen to implement the 6s standards
• Understanding raw material inventory and the movement of finished goods
• Track record of hitting tight deadlines without compromising on quality of execution
• Excellent analytical and problem-solving skills
• Ability to communicate with all levels of leadership and drive action
• Integrity and openness, combined with a commitment to good governance