Job Description 

• Duties and responsibilities at this level will entail: recording dictation in shorthand and transcribing it in typewritten form;  typing from manuscripts;  processing data;  coordinating the management of e-office;  ensuring security of office records, documents and equipment;  operating office equipment;  attending to visitors/clients;  management of office protocol;  managing office petty cash;  handling telephone calls and appointments; and  undertaking any other secretarial duties that may be assigned.

Job Specifications 

For appointment to this grade, an officer must have:

• At least six (6) years’ relevant work experience, three (3) of which should have been in the grade of Office Administrator I or in a comparable position;
• Bachelor’s degree in any of the following disciplines: Secretarial Studies, Business and Office Management or its equivalent qualification from a recognized institution;  OR
• Bachelor’s degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution;
• Proficiency in computer application skills from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.