Job Purpose

Reporting to the Principal Officer Commission Secretarial Services, the Senior Officer Commission Secretarial Services is responsible for supporting the Commission Secretarial Services function.

Duties and Responsibilities

The Senior Officer, Commission Secretarial Services will perform the following duties;

• In liaison with the Principal Officer, Commission Secretarial Services prepare and circulate a schedule of weekly Commission meetings;
• To receive and circulate agenda items from the Secretariat;
• Issuing of notices of meetings;
• Oversee the utilization of the Commission boardroom;
• Prepare high quality Commission minutes during meetings;
• Assist in collating and circulating papers and reports for deliberation in Commission meetings;
• Dissemination of action points to respective action officers;
• Maintain minute files of the members of the Commission;
• Maintaining Commission Circulars and records of Commission decisions;
• Follow up of actions on Commission resolutions with the respective action officers;
• Follow up on Commission invitations to meetings by various stakeholders; and
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.

Qualifications and Personal Specifications

Qualification and Experience

• Bachelor’s Degree in Social Sciences or in a related field from a recognized University.
• Minimum of CHRP level 1
• A member of a professional body in good standing.
• Relevant work experience of at least 4 years 2 (two) of which must be experience in taking minutes.

Key Competencies

• Meets the requirements of Chapter Six of the Constitution of Kenya.
• Ability to deliver results in a complex and dynamic environment.
• Ability to identify customer needs and deliver service excellence.
• Demonstrate knowledge in relevant legislation and applicable standards.
• Ability to maintain high level of confidentiality and integrity.