Job Description

Project Description

The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.

KPLP has three broad objectives:

• Improving education services and student learning outcomes, including for vulnerable populations;
• Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
• Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.

Position Description

The Senior Project Coordinator reports to the COP with responsibility for supporting the COP, DCOP, and Finance and Administration Manager with the coordination of work across technical and operational streams and across project offices to facilitate smooth running of the project activities. This position will also provide administrative and logistical support services to the senior team to maintain effective processing of information and data. This involves management of information and coordination of logistical and administrative matters with relevant internal staff and with external stakeholders. The Senior Coordinator prioritizes tasks and organizes work independently based on general direction from the supervisor.

Essential Functions include, but are not limited to: 

• Ensures well managed and effective communication and coordination across the technical and administrative teams at the national, regional, and US offices.
• Develop and support systems and procedures that facilitate coordination, teamwork, and integrated implementation.
• Establishes internal tracking systems and procedures for correspondence and documents, monitors work progress and cases of priority and concern to the supervisor.
• Arranges appointments and maintains COP’s calendar, receiving high level visitors, placing, and screening telephone calls and answering enquiries.
• Supports high-level meetings, taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of meeting minutes and follow up.
• Collects and prepares briefing materials concerning official trips or special meetings.
• Monitors, maintains and organizes records management on SharePoint, containing the proper documentation of reference materials, documents, letters, and any other records, as required.
• Prepares correspondence for the supervisor’s signature; drafts correspondence based on first-hand knowledge of work schedule or events, rough notes, or verbal instructions for supervisor’s approval.
• Supports initial research and write ups on documents and publications required under KPLP in collaboration with COP, DCOP and Finance & Admin Manager.
• Works closely with team colleagues and provides support in the achievement of work priorities and objectives.
• Establishes follow-up system of actions taken and reports to the supervisor.

Undertakes other related duties assigned by the supervisor.

Qualifications

Education:

• Bachelor’s degree required in education, business administration, or a related field.

Skills and Experience:

• A minimum of 6 years’ directly relevant experience required.
• Excellent skills in MS Word and Excel.
• Excellent oral and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal skills to work with staff at all levels.
• Proactive, able to work independently and meet tight deadlines.
• Ability to work within a cross cultural setting, negotiate diplomatically, manage sensitive information discreetly, and function well under pressure.
• Experience working with GoK stakeholders and with USAID funded projects desired.

Language:

Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.

Other:

Applicants must be Kenyan nationals or hold current work authorization.