The key responsibilities of the position include, but are not limited to:

• Manage, plan and coordinate a range of events and initiatives in East Africa that have a public diplomacy objective, including managing the delivery of multiple concurrent events, coordinating stakeholders, speakers and other logistical arrangements such as guest lists, catering, entertainment and technical support.
• Plan, develop and implement a coordinated public diplomacy strategy to promote a positive image of Australia in East Africa and contribute innovative ideas to Public Diplomacy meetings, including the development of social media content and campaigns.
• Manage and coordinate contract management including developing scope, managing tendering processes and monitoring contract performance in accordance with departmental guidelines.
• Manage the AHC’s social media accounts.
• Manage and provide guidance to a social media contractor.
• Manage and report on the public diplomacy budget and resources. Analyse financial information and update management on expenditure and risk in accordance with departmental guidelines.
• Represent and promote Australia’s interests at a range of forums, events and meetings and provide advice on operational and policy issues.
• Establish, develop and maintain strong working relationships with a range of internal and external stakeholders including contacts in other diplomatic missions, function centres, event contractors and catering suppliers, as well as DFAT’s security and property teams.
• Contribute to the planning of high-level visits and events/meetings, oversee logistical arrangements and contribute to briefings.
• Perform other duties and backup as required.

Qualifications/Experience/Behaviours

• Relevant qualifications and/or a strong track record of experience in one or more of the following fields: event management, public or cultural affairs.
• Experience in planning large social or formal functions, including guest list management and contracting.
• Digital media literacy, familiarity with popular platforms, ability to develop and run social media campaigns and strategies.
• Strong communication skills for stakeholder engagement and providing advice.
• Excellent interpersonal and organisational skills.
• Strong adherence to ethical behaviour and ability to work flexibly in a diverse work setting.
• Sound judgement and decision-making when prioritising multiple deadlines to deliver work in a timely manner.
• Highly motivated and able to work mostly independently or under limited guidance.
• Strong organisation and time management skills, attention to detail and ability to multi-task and reprioritise in response to changing requirements.
• Capacity to plan and set priorities, and work with limited supervision as a productive member of a small team.
• Demonstrated ability to be creative, take initiative, recognise opportunities for improvement, and implement change.